Special Events Support Coordinator (Administrative Support Coordinator I)

San Diego State University; San Diego (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

San Diego State University is seeking an organized Special Events Support Coordinator to provide administrative, scheduling, equipment, vehicle, and billing support for the Special Events Unit. This role helps ensure events are properly staffed, equipped, documented, and coordinated to support successful public safety operations.

You will work on campus in San Diego, coordinating with event organizers and campus partners to gather event details, maintain calendars, manage inventories, and

Qualifications

• Experience coordinating special events and staffing.
• Ability to manage equipment inventory and vehicle readiness.
• Strong organizational and documentation skills.

Responsibilities

• Special Event Scheduling, Coordination & Documentation.
• Manage personnel schedules, assignments, vacancies, overtime records, and staffing adjustments for special events.
• Coordinate with event organizers and campus partners to gather event details, communicate changes, and ensure planning information is complete and timely.
• Maintain event calendars, rosters, briefing reports, operations plans, and other documentation needed to support event operations.
• Special Event Equipment & Inventory: coordinate preparation, distribution, tracking, collection, and breakdown of equipment and supplies for events.

Skills

Scheduling

Logistics coordination

Documentation

Billing support

Job description

Special Events Support Coordinator (Administrative Support Coordinator I)

Job no: 562283
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Safety, On-site (work in-person at business location)
Position Description

Position Summary

San Diego State University is seeking an organized and detail-oriented Special Events Support Coordinator to provide administrative, scheduling, equipment, vehicle, and billing support for the Special Events Unit. This role helps ensure events are properly staffed, equipped, documented, and coordinated to support successful public safety operations.

Key Responsibilities

• Special Event Scheduling, Coordination & Documentation
• Manage personnel schedules, assignments, vacancies, overtime records, and staffing adjustments for special events.
• Coordinate with event organizers and campus partners to gather event details, communicate changes, and ensure planning information is complete and timely.
• Maintain event calendars, rosters, briefing reports, operations plans, and other documentation needed to support event operations.
• Special Events Equipment & Inventory
• Coordinate the preparation, distribution, tracking, collection, and breakdown of equipment and supplies for special events.
• Maintain accurate inventory records and ensure equipment is organized, operational, and ready for deployment.
• Identify equipment issues and recommend repairs, replacements, or purchases based on operational needs.
• Special Event Vehicle Coordination
• Coordinate fueling, cleaning, inspections, maintenance, and repairs to maintain Special Events Unit vehicle readiness.
• Prepare and deploy the Command Vehicle and associated equipment for designated events.
• Maintain vehicle records and provide on-site logistical support during special events.
• Compile event details, staffing hours, overtime, and supporting documentation for accurate and timely billing.

Why Join Us?

• Support the coordination of special events across the SDSU campus.
• Work closely with public safety personnel, event organizers, and campus partners.
• Apply your scheduling, logistics, and organizational skills in a dynamic environment.
• Play an important role in keeping event operations organized and prepared.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU .

Position Information

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

Safety and security is coordinated by University Police, through a force of 42 full-time sworn, 45