On-Site Special Events Logistics Coordinator

The California State University; San Diego (CA); On-site; USD 45,000 - 66,000; Full time

Job summary

San Diego State University is seeking a detail-oriented Special Events Support Coordinator to provide administrative, scheduling, equipment, vehicle, and billing support for the Special Events Unit. The role ensures events are properly staffed, equipped, documented, and coordinated to support public safety operations.

The position is full-time, on-site at SDSU, with overtime eligibility and a standard Monday–Friday schedule.

Qualifications

• Entry-level knowledge of standard office procedures and practices.
• Ability to learn and operate scheduling and administrative systems.
• Strong written and verbal communication skills in English.

Responsibilities

• Special Event Scheduling, Coordination & Documentation.
• Manage personnel schedules, assignments, vacancies, overtime records, and staffing adjustments for special events.
• Coordinate with event organizers and campus partners to gather event details, communicate changes, and ensure planning information is complete and timely.
• Maintain event calendars, rosters, briefing reports, operations plans, and other documentation needed to support event operations.
• Special Events Equipment & Inventory coordination, including preparation, tracking, and breakdown of equipment and supplies.
• Maintain accurate inventory records and ensure equipment is organized and ready for deployment.
• Identify equipment issues and recommend repairs, replacements, or purchases based on needs.
• Special Event Vehicle Coordination: fueling, cleaning, inspections, maintenance, and repairs for readiness.
• Prepare and deploy the Command Vehicle and associated equipment for designated events.
• Maintain vehicle records and provide on-site logistical support during events.
• Compile event details, staffing hours, overtime, and supporting documentation for billing.

Skills

Strong organizational skills

Time-management

Attention to detail

Office software

Adobe Acrobat/PDF

Effective communication

Problem solving

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office Suite

Adobe Acrobat/PDF

Job description

San Diego State University is seeking a detail-oriented Special Events Support Coordinator to provide administrative, scheduling, equipment, vehicle, and billing support for the Special Events Unit. The role ensures events are properly staffed, equipped, documented, and coordinated to support public safety operations.

The position is full-time, on-site at SDSU, with overtime eligibility and a standard Monday–Friday schedule.