Special Events & Development Assistant

Northampton Community College; Bethlehem, Northern (Northampton County, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Comprehensive benefits package

Tuition waiver

PTO: up to 25 vacation days + holidays

Summer four-day workweeks

Retirement contribution 8%

Job summary

Northampton Community College is seeking a Special Events & Development Assistant to provide administrative, planning and event execution support for NCC Foundation events. You will assist with major events such as the Gala, Golf Tournament, scholarships luncheons and donor cultivation activities, coordinating mailings, sponsorship tracking and on-site staffing.

You will work under the Director of Special Events and Sponsor Relations, collaborate with Marketing, manage event inventories and

Qualifications

• Associate degree required; Bachelor's preferred.
• Excellent organization and project management with ability to meet deadlines.
• Commitment to NCC mission and the ability to work independently or on a team.
• Willingness to learn from trainings/workshops; strong customer service.

Responsibilities

• Plan and execute Foundation and college events including galas, golf tournaments, scholarship luncheons, donor cultivation events, and campaigns.
• Coordinate event mailings and reminders, track sponsorships and attendees.
• Prepare event materials and track deadlines; manage room reservations, work orders and invoices.
• Oversee Foundation event inventory and supplies; coordinate staff and volunteers.
• Collaborate with Marketing on social media and communications for events.

Skills

Organization & project management

Customer service

Teamwork

Flexibility

MS Word & Excel

Local travel access

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Special Events & Development Assistant

Please note that this position will remain open until filled.

Primary Function

Provide administrative, planning and event execution support for all events for the NCC Foundation.

Responsibilities

Work under the direction of the Director of Special Events and Sponsor Relations on the planning and execution of Foundation and other college events including, but not limited to, the NCC Food and Wine Gala, Foundation Golf Tournament, scholarship luncheons, donor cultivation events, Campaign events, college related events (including the NEH event, Staff Appreciation, Opening Days, and Founders Day Festival) and other events as assigned.

• Coordinate electronic and hard copy event mailings and reminders.
• Assist with the planning and execution of additional College events,
• Track sponsorship details (for fundraising events) and event attendees.
• Assist with preparing sponsorship and other event related materials as needed.
• Track and ensuring deadlines are met for various event-related activities.
• Reserve rooms, process associated work orders, vendor invoices, etc.
• Manage and maintain the Foundation’s event inventory, including event supplies, décor, wine, equipment, swag items, and other materials.
• Organize the efforts of staff/volunteers for fundraising events as needed.
• Collaborate with the Marketing team on social media promotion and communications for Foundation, including providing event information, content, photos, and other materials as needed.
• Monitor website to ensure accurate and up to date information about events at all times.
• Provide on-site event staffing, coordinate set‑up logistics.
• Assist with post‑event correspondence such as accurately recording guests and expenses into Raisers Edge.

Other Duties

• Be familiar with and articulate about the College including its mission, culture, and fundraising objectives.
• Be familiar with the campus spaces used for events including A/V infrastructure and room capacities.
• In periods of lower event activity, support other areas of the Foundation with administrative support at the direction of department leadership.
• Other duties as assigned by the Director of Special Events and Sponsor Relations.

Organizational Relationships

1. Responsible to the Director of Special Events and Sponsor Relations for assigned responsibilities.
2. Works cooperatively with Institutional Advancement colleagues in carrying out departmental objectives.
3. Relates role to College mission and goals.
4. Mentains positive working relationships with external partners and with NCC staff especially in physical plant and food service.

Performance Standards

1. Mutually agreed upon objectives have been attained within specified time frame.
2. Responsibilities of the position have been carried out at a level consistent with performance objectives.
3. Effective cooperation exists with faculty and staff and external partners.

Qualifications

(1) Education: Associate degree from a regionally accredited institution required, Bachelor’s degree preferred.

(2) Skills, Knowledge, Abilities: (a) Excellent organization and project management skills with the ability to meet concurrent deadlines; (b) commitment to the mission of the institution; (c) must be self‑motivated, achievement‑oriented and able to work well both independently and cooperatively; proven success working as member of a team; (d) willingness and ability to learn from trainings, and workshops; (e) ability to provide outstanding customer services and to remain poised at all times; (f) access to car for local travel; (g) knowledge of office management methods and procedures; (h) solid computer skills in PC environment with capability to master new software applications and technologies in database management; (i) expertise in functional use of Microsoft Word and Excel required; (j) must be flexible and available to work occasional evenings on event days.

Benefits Snapshot

The College offers a generous benefits package to Full‑time employees. Just a few highlights of the benefits package include comprehensive medical plan options for you and your family (plus dental and vision), a College retirement contribution of 8% of your salary upon hire, NCC tuition waiver and an abundance of time off – up to 25 days’ vacation/floating, 10 sick days, Four (4) day workweeks during Summer, Holidays (including a week+ break between Christmas and NewYear’s) – among other things! Please visit https://www.northampton.edu/about/working-at-ncc/employee-benefits/index.html for more details on the full array of benefits.

Title IX

Please visit www.northampton.edu/titleix for information on the College's Title IX Policy, Title IX Coordinator and Deputies, contact information and resources.

Availability of Annual Security and Fire Safety Report

The Annual Security and Fire Safety Report is currently available online. Click here to view. The report contains information regarding campus safety and security including topics such as : campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On‑Campus Student Housing Facilities; in Non‑Campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On‑Campus Student Housing Facility during the three most recent calendar years. A paper copy will be provided upon request. If you would like to receive a paper copy of the Annual Security and Fire Safety Report, stop by the NCC Public Safety Office at 3835 Green Pond Road, Bethlehem, PA 18020 or request that a copy be mailed to you by calling 610.861.5588 or emailing [e-mail].

We appreciate your interest in employment at Northampton Community College and wish you the best in your career search.