Special Events & Development Assistant

Northampton Community College; Fredericktown Hill (PA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement plan

Tuition waiver

Paid time off

4-day Summer weeks

Holiday break

Job summary

Northampton Community College in Pennsylvania seeks a Special Events & Development Assistant to support the NCC Foundation's events from planning to execution. The role requires strong organizational skills, experience in event coordination, and the ability to work with staff and volunteers.

A associate degree is required, Bachelor's preferred, and willingness to work occasional evenings and local travel. You will coordinate mailings, track sponsorships, manage inventory, and assist with on-site

Qualifications

• Associate degree from a regionally accredited institution required
• Bachelor’s degree preferred
• Excellent organization and project management skills with the ability to meet concurrent deadlines
• Commitment to NCC’s mission and ability to work independently and as part of a team
• Willingness to learn from trainings and workshops and provide outstanding customer service
• Access to car for local travel and proficiency with office management methods
• Solid computer skills and ability to master new software applications and technologies
• Flexibility to work occasional evenings on event days

Responsibilities

• Coordinate electronic and hard copy event mailings and reminders
• Assist with planning and execution of College events
• Track sponsorship details and event attendees
• Prepare sponsorship and other event materials
• Monitor deadlines for event-related activities
• Reserve rooms and process work orders and vendor invoices
• Manage Foundation event inventory and supplies
• Organize staff/volunteer efforts for fundraising events
• Collaborate with Marketing on social media promotion and communications
• Monitor website for accurate event information
• Provide on-site event staffing and logistics
• Record guests and expenses into Raiser's Edge after events
• Support other areas of the Foundation as needed

Skills

Organization

Project management

Customer service

Communication

Teamwork

Event coordination

MS Word

MS Excel

Time management

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

The staff and faculty of Northampton Community College share a single goal: to help students transform their lives through education. It's a goal that reaps rewards thousands of times over the course of a career. Employees at Northampton receive competitive compensation and an array of benefits while working on campuses located in a region with a very high quality of life.

We invite you to consider to applying for one of our currently available positions. For more information on the College, please visit www.northampton.edu. For more information on life in the Lehigh Valley, please visit https://www.northampton.edu/about/working-at-ncc/life-in-the-area.html.

NCC is strongly committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to identify their strengths or experiences in this area.

Special Events & Development Assistant

Please note that this position will remain open until filled.

Primary Function

Provide administrative, planning and event execution support for all events for the NCC Foundation.

Responsibilities

• Coordinate electronic and hard copy event mailings and reminders.
• Assist with the planning and execution of additional College events,
• Track sponsorship details (for fundraising events) and event attendees.
• Assist with preparing sponsorship and other event related materials as needed.
• Track and ensuring deadlines are met for various event-related activities.
• Reserve rooms, process associated work orders, vendor invoices, etc.
• Manage and maintain the Foundation's event inventory, including event supplies, decor, wine, equipment, swag items, and other materials.
• Organize the efforts of staff/volunteers for fundraising events as needed.
• Collaborate with the Marketing team on social media promotion and communications for Foundation, including providing event information, content, photos, and other materials as needed.
• Monitor website to ensure accurate and up to date information about events at all times.
• Provide on-site event staffing, coordinate set-up logistics.
• Assist with post-event correspondence such as accurately recording guests and expenses into Raisers Edge.

Other Duties

Be familiar with and articulate about the College including its mission, culture, and fundraising objectives. Be familiar with the campus spaces used for events including A/V infrastructure and room capacities. In periods of lower event activity, support other areas of the Foundation with administrative support at the direction of department leadership. Other duties as assigned by the Director of Special Events and Sponsor Relations.

Organizational Relationships

(1) Responsible to the Director of Special Events and Sponsor Relations for assigned responsibilities. (2) Works cooperatively with Institutional Advancement colleagues in carrying out departmental objectives. (3) Relates role to College mission and goals. 4) Maintains positive working relationships with external partners and with NCC staff especially in physical plant and food service.

Performance Standards

Performance in this position is considered satisfactory when: (1) Mutually agreed upon objectives have been attained within specified time frame. (2) Responsibilities of the position have been carried out at a level consistent with performance objectives. (3) Effective cooperation exists with faculty and staff and external partners.

Qualifications

(1) Education: Associate degree from a regionally accredited institution required, Bachelor's degree preferred. (2) Skills, Knowledge, Abilities: (a) Excellent organization and project management skills with the ability to meet concurrent deadlines; (b) commitment to the mission of the institution; (c) must be self-motivated, achievement-oriented and able to work well both independently and cooperatively; proven success working as member of a team; (d) willingness and ability to learn from trainings, and workshops; (e) ability to provide outstanding customer services and to remain poised at all times; (f) access to car for local travel; (g) knowledge of office management methods and procedures; (h) solid computer skills in PC environment with capability to master new software applications and technologies in database management; (i) expertise in functional use of Microsoft Word and Excel required; (j) must be flexible and available to work occasional evenings on event days.

Benefits Snapshot

The College offers a generous benefits package to Full-time employees. Just a few highlights of the benefits package include comprehensive medical plan options for you and your family (plus dental and vision), a College retirement contribution of 8% of your salary upon hire, NCC tuition waiver and an abundance of time off - up to 25 days' vacation/floating, 10 sick days, Four (4) day workweeks during Summer, Holidays (including a week+ break between Christmas and New Year's) - among other things! Please visit https://www.northampton.edu/about/working-at-ncc/employee-benefits/index.html for more details on the full array of benefits.