Special Events & Development Assistant

Northampton Community College; Town of Bethlehem (NY); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Medical plan

Dental & Vision

Tuition waiver

8% retirement contribution

Paid time off

4-day workweeks during Summer

Holiday time

Job summary

Northampton Community College seeks a Special Events & Development Assistant to support the NCC Foundation’s events, fundraisers, and donor relations. You will assist with planning, promotion, logistics, and on-site staffing for a range of college events and activities.

The role requires strong organizational, communications, and customer-service skills; an associate degree is required, a bachelor’s degree is preferred, and willingness to work some evenings.

Qualifications

• Associate degree from a regionally accredited institution required; Bachelor’s degree preferred.
• Strong organization and project management skills with ability to meet concurrent deadlines.
• Self-motivated, team player, and capable of handling multiple events and volunteers.

Responsibilities

• Plan and execute NCC Foundation events in coordination with the Director of Special Events.
• Coordinate event mailings, reminders, and attendee tracking.
• Manage sponsorship details, vendor invoices, and post-event records in Raiser's Edge.

Skills

Event coordination

Project management

Communication

Customer service

Microsoft Word

Excel

Team collaboration

Education

Associate degree

Bachelor’s degree preferred

Tools

Raiser's Edge

Job description

The staff and faculty of Northampton Community College share a single goal: to help students transform their lives through education. It’s a goal that reaps rewards thousands of times over the course of a career. Employees at Northampton receive competitive compensation and an array of benefits while working on campuses located in a region with a very high quality of life.

We invite you to consider to applying for one of our currently available positions. For more information on the College, please visit www.northampton.edu. For more information on life in the Lehigh Valley, please visit https://www.northampton.edu/about/working-at-ncc/life-in-the-area.html.

NCC is strongly committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to identify their strengths or experiences in this area.

Special Events & Development Assistant

Please note that this position will remain open until filled.

Primary Function

Provide administrative, planning and event execution support for all events for the NCC Foundation.

Responsibilities

Work under the direction of the Director of Special Events and Sponsor Relations on the planning and execution of Foundation and other college events including, but not limited to, the NCC Food and Wine Gala, Foundation Golf Tournament, scholarship luncheons, donor cultivation events, Campaign events, college related events (including the NEH event, Staff Appreciation, Opening Days, and Founders Day Festival) and other events as assigned.

• Coordinate electronic and hard copy event mailings and reminders.
• Assist with the planning and execution of additional College events,
• Track sponsorship details (for fundraising events) and event attendees.
• Assist with preparing sponsorship and other event related materials as needed.
• Track and ensuring deadlines are met for various event-related activities.
• Reserve rooms, process associated work orders, vendor invoices, etc.
• Manage and maintain the Foundation’s event inventory, including event supplies, décor, wine, equipment, swag items, and other materials.
• Organize the efforts of staff/volunteers for fundraising events as needed.
• Collaborate with the Marketing team on social media promotion and communications for Foundation, including providing event information, content, photos, and other materials as needed.
• Monitor website to ensure accurate and up to date information about events at all times.
• Provide on-site event staffing, coordinate set-up logistics.
• Assist with post-event correspondence such as accurately recording guests and expenses into Raisers Edge.

Other Duties

Be familiar with and articulate about the College including its mission, culture, and fundraising objectives. Be familiar with the campus spaces used for events including A/V infrastructure and room capacities. In periods of lower event activity, support other areas of the Foundation with administrative support at the direction of department leadership. Other duties as assigned by the Director of Special Events and Sponsor Relations.

Organizational Relationships

(1) Responsible to the Director of Special Events and Sponsor Relations for assigned responsibilities. (2) Works cooperatively with Institutional Advancement colleagues in carrying out departmental objectives. (3) Relates role to College mission and goals. 4) Maintains positive working relationships with external partners and with NCC staff especially in physical plant and food service.

Performance Standards

Performance in this position is considered satisfactory when: (1) Mutually agreed upon objectives have been attained within specified time frame. (2) Responsibilities of the position have been carried out at a level consistent with performance objectives. (3) Effective cooperation exists with faculty and staff and external partners.

Qualifications

(1) Education: Associate degree from a regionally accredited institution required, Bachelor’s degree preferred. (2) Skills, Knowledge, Abilities: (a) Excellent organization and project management skills with the ability to meet concurrent deadlines; (b) commitment to the mission of the institution; (c) must be self‑motivated, achievement‑oriented and able to work well both independently and cooperatively; proven success working as member of a team; (d) willingness and ability to learn from trainings, and workshops; (e) ability to provide outstanding customer services and to remain poised at all times; (f) access to car for local travel; (g) knowledge of office management methods and procedures; (h) solid computer skills in PC environment with capability to master new software applications and technologies in database management; (i) expertise in functional use of Microsoft Word and Excel required; (j) must be flexible and available to work occasional evenings on event days.

Benefits Snapshot

The College offers a generous benefits package to Full‑time employees. Just a few highlights of the benefits package include comprehensive medical plan options for you and your family (plus dental and vision), a College retirement contribution of 8% of your salary upon hire, NCC tuition waiver and an abundance of time off – up to 25 days’ vacation/floating, 10 sick days, Four (4) day workweeks during Summer, Holidays (including a week+ break between Christmas and New Year’s) – among other things! Please visit https://www.northampton.edu/about/working-at-ncc/employee-benefits/index.html for more details on the full array of benefits.