Special Events Coordinator & Vendor Liaison

City of Farmers Branch, TX; Farmers Branch (TX); On-site; USD 22,000 - 24,000; Full time

Job summary

City of Farmers Branch, TX is seeking an organized events assistant to support the Special Events team with planning, coordination, and execution of citywide festivals. You will assist with vendor coordination, entertainment programming, and ticketing while ensuring high standards of customer service and safety.

The role requires creativity, teamwork, and initiative, with the ability to manage multiple events and vendors in a fast-paced environment.

Qualifications

• Level of knowledge equivalent to four years of high school or equivalency or relevant experience working with special events and festivals.
• Experience working in a fast-paced, flexible environment is preferred.
• Experience with ActiveNet software preferred.

Responsibilities

• Assisting with team with the development, planning, preparation, and execution of citywide special events and festivals.
• Assists in creating activity and entertainment programming for events to include event activities, VIP experiences, volunteer management, ticketing systems, entertainers/entertainment and kid’s activities.
• Assisting with the vendor process to include but not limited to event supplies/entertainment, media purchasing –this includes getting vendor quotes, creating contracts, scheduling, and collecting the appropriate paperwork while ensuring on-going communication, vendor payments, and managing those vendors.
• Assists with purchasing, taking inventory, and organizing supplies used for events.
• Assists with materials and signage needed for event production, which may assisting in the creation of signage and working with sign vendor.
• Assists the Special Events team with new ways to enhance revenue and cost recovery for the city's special events.
• Maintain accurate databases and files for events and perform a variety of administrative activities.
• Assist in planning for premier park programming at Joya at Oran Good Park, John F. Burke Nature preserve, and other premier parks as assigned.
• Works in a fast-paced, multi-tasked environment.
• Utilizes exceptional customer service skills while providing a safe environment at events and festivals

Skills

Event planning

Vendor coordination

Customer service

Teamwork

Organization

Communication

Initiative

Creativity

Public events

Education

High school diploma or equivalent

Tools

ActiveNet

Job description

City of Farmers Branch, TX is seeking an organized events assistant to support the Special Events team with planning, coordination, and execution of citywide festivals. You will assist with vendor coordination, entertainment programming, and ticketing while ensuring high standards of customer service and safety.

The role requires creativity, teamwork, and initiative, with the ability to manage multiple events and vendors in a fast-paced environment.