Special Events Coordinator - SOM Office of Continuous Professional Learning

University of New Mexico; Albuquerque (NM); Hybrid; USD 52,352,000 - 67,337,000; Full time

Job summary

University of New Mexico is seeking a Special Events Coordinator for the Office of Continuous Professional Learning. The role provides administrative and logistical support to two Events Planners, handling registrations, planning meetings, and day-of-event tasks in a collaborative team environment.

On-site presence is required, with potential telecommuting options after the probation period. The position supports MOCA program logistics and CPL event services, fostering excellent attendee

Qualifications

• High school diploma or GED; 3 years experience directly related to duties.
• Completed degrees above minimum education may substitute for experience.

Responsibilities

• Manage all types of event registrations, including walk-ins and refunds.
• Attend event planning meetings to support logistics.
• Provide ongoing communication with attendees, sponsors, exhibitors, and speakers.
• Prepare conference packets, supplies, and meal requests.
• Provide day-of-event support including on-site registration and setup.
• Maintain records and generate reports.
• Support MOCA Simulation Program logistics and marketing as needed.

Skills

customer service

detail oriented

organization

multitasking

communication

Education

High school diploma or GED

Tools

Microsoft Office 365

Adobe Creative Cloud

Lucidpress

Marq

Smartsheet

Job description

Coord,Special Events

Requisition ID

req38137

Working Title

Special Events Coordinator - SOM Office of Continuous Professional Learning

Position Grade

08

Position Summary

Do you like to help with organizing and coordinating highly successful events? Do you enjoy making sure everyone involved with an event (attendees, planners, speakers, and/or guests of honor) is satisfied with their experience? Do you enjoy working as part of a highly collaborative and supportive team?

If you also see yourself as a self-starter who thrives by gaining process and project autonomy through experience, we have a position for you!

The Office for Continuous Professional Learning (CPL) seeks an energetic, detail-conscious individual who is interested in honing event-related organizational skills to join the Conference Services area of our team.

The position of Coordinator, Special Events, provides administrative and logistical support to CPL’s two Events Planners, as well as assistance with general office operations. This position is the initial contact that most conference registrants, exhibitors, sponsors, and presenters encounter. Responsibilities include, but are not limited to:

• Managing all types of event registrations, including walk-in registrations on the day of an event, receiving and processing registration fees, troubleshooting issues, and providing refunds when necessary;
• Attending event planning meetings to offer support and plan logistics as required by the conference committee and assigned CPL Events Planner;
• Providing ongoing communication with event attendees, sponsors, exhibitors, and speakers;
• Preparing for conferences by assembling meeting packets, assisting with ordering relevant supplies, and overseeing meal requests;
• Providing day-of-event support, including onsite registration and sign-in management, assistance with logistical setup and teardown, and general oversight of event flow;
• Maintaining records and creating reports;
• Managing and providing logistical support for the Maintenance of Certification in Anesthesiology (MOCA) Simulation Program;
• Assisting with marketing for individual events, as well as CPL’s event management services, as requested;

Although on-site presence is a requirement of this position, the opportunity for a flexible telecommuting schedule may be available after the probationary period.

CPL strives for the highest quality learner and patient-care outcomes through our commitment to supporting lifelong learning and knowledge sharing. Our mission is to provide learning experiences and resources to healthcare professionals and educators with the intent to change strategy, competence, and performance in ways that improve patient-care and learning outcomes.

See the Position Description for additional information.

Conditions of Employment

• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
• Must pass a pre-employment criminal background check.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

The ideal candidate is detail-oriented and possesses exceptional customer service skills. We’re looking for a problem-solver with the ability to manage, prioritize, and complete multiple simultaneous projects, be self-motivated, and adapt in a team-oriented environment.

Ability to remain organized and focused while successfully working on multiple competing tasks in a busy office setting

• Excellent oral and written communication skills to create correspondence and reports
• Familiarity with the hospitality and tourism industry
• Accurate and detail-oriented data entry and record maintenance experience
• Proficiency in Microsoft Office 365, Adobe Creative Cloud, Lucidpress, and Marq
• Commitment to providing outstanding customer service to a diverse range of stakeholders
• Proficiency or familiarity with Smartsheet or similar data-collection and project-management software platforms

Additional Requirements

Regular working hours are Monday through Friday, 8 a.m. to 5 p.m. However, attendance to support specific events WILL require working evenings and weekends as needed.

Campus

Health Sciences Center (HSC) - Albuquerque, NM

Department

Continuing Med Educ Operations (013C)

Employment Type

Staff

Staff Type

Regular - Full-Time

Status

Non-Exempt

Pay

Hourly: $18.27 - $23.50

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

10/15/2026

Eligible for Remote Work

Yes

Eligible for Remote Work Statement

Although on-site presence is a requirement of this position, the opportunity for a flexible telecommuting schedule may be available after the probationary period.

Positions posted with a Staff Type ofRegularorTermare eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisionswithout regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or anyother protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.