Admin Assistant 3

The University of New Mexico Health Sciences Center; Albuquerque (NM); On-site; USD 25,000 - 32,000; Part time

Job summary

The University of New Mexico Health Sciences Center is seeking an Admin Assistant 3 to perform a variety of administrative duties in the Latin American Iberian Institute. The role involves data collection for reports and grant proposals, alumni tracking, and coordinating travel for events, awards, and activities, along with website updates and record keeping.

Preferred qualifications include knowledge of UNM systems (Banner, Chrome River, MyReports, LoboMart, PCard, Cascade, Qualtrics,

Qualifications

• High school diploma or GED is required; at least 5 years of related experience.
• Degree(s) above minimum education may substitute for experience on a year-for-year basis.

Responsibilities

• Assist with evaluation and alumni tracking and gather data for reports and grant proposals.
• Provide administrative support for Latin American Studies and coordinate travel for events, awards, and activities.
• Make website updates and assist with record keeping.
• Support logistics, meetings, and general office operations.

Skills

UNM policies

Special events planning

Written communication

Follow procedures

Data gathering

Data entry

Records maintenance

Written materials

Qualtrics surveys

Latin America knowledge

Spanish/Portuguese

Tools

Banner

Chrome River

MyReports

LoboMart

PCard

Cascade

Qualtrics

InfoReady

Job description

Admin Assistant 3

Requisition ID

req38425

Working Title

Admin Assistant 3

Position Grade

08

Position Summary

The Latin American and Iberian Institute is seeking a qualified candidate to fill the position of Admin Assistant III. The person will perform a variety of administrative and staff support duties for the institute, which require a range of skills and a knowledge of organizational policies and procedures. These include assisting with evaluation and alumni tracking; collecting data for reports and grant proposals; administrative support for Latin American Studies; coordinating logistics including travel for events, award programs, and activities; making updates to our website; and helping with record keeping.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Knowledge of UNM policies, procedures and systems which include Banner, Chrome River, MyReports, LoboMart, PCard, Cascade, Qualtrics, and InfoReady
• Knowledge of special events planning and catering procedures
• Ability to communicate effectively, both orally and in writing
• Ability to understand and follow specific instructions and procedures
• Exceptional attention to detail and a proven ability to navigate and work with cumbersome data-gathering processes
• Word processing and/or data entry skills
• Records maintenance skills
• Ability to create, compose, and edit written materials
• Ability to create surveys and collect assessment data using Qualtrics
• Knowledge about and experience working in or with Latin America
• Some knowledge, comprehension, and ability to speak in Spanish and/or Portuguese
• Other duties assigned

Additional Requirements

Campus

Main - Albuquerque, NM

Department

Latin American Iberian Institute (617A)

Employment Type

Staff

Staff Type

Regular - Part-Time

Term End Date

Status

Non-Exempt

Pay

Hourly: $18.27 - $23.27

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

For Best Consideration Date

1/8/2027

Eligible for Hiring Incentive

No

Eligible for Remote Work

No

Eligible for Remote Work Statement

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.