Special Events Assistant

Franciscan Missionaries of Our Lady Health System Inc; Baton Rouge (LA); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading healthcare organization is seeking a Special Events Assistant to support the planning and execution of various corporate events. The role involves coordinating logistics, liaising with vendors, and ensuring compliance with health regulations. Ideal candidates will have strong organizational skills and at least 2 years of event planning experience, preferably in healthcare.

Qualifications

• Minimum 2 years of event planning and coordination experience.
• Healthcare event planning experience is a plus.

Responsibilities

• Assist in planning and executing corporate events.
• Coordinate with stakeholders to determine event requirements.
• Liaise with vendors and support event logistics.

Skills

Organizational skills

Communication

Interpersonal abilities

Problem-solving

Attention to detail

Education

High School Diploma or equivalent

Tools

Event management software

Job description

The Special Events Assistant is responsible for support in the planning and execution of a variety of events for the organization. This role involves assisting the Supervisor, Special Events in the coordination of event logistics, liaising with vendors, and ensuring that all events run smoothly and efficiently. The position reports directly to the Supervisor, Special Events.

Responsibilities

• Assist in planning and executing corporate events such as conferences, seminars, workshops, and networking events.
• Coordinate with internal and external stakeholders to determine event requirements and objectives.
• Liaise with vendors, including caterers, AV technicians, decorators, and venue staff.
• Supports event logistics, including, but not limited to: registration, transportation, accommodations, and scheduling.
• Helps to ensure compliance with all health and safety regulations during events.
• Contributes to the preparation of post-event reports, including feedback analysis and recommendations for future events.
• Maintains accurate records and documentation for all events.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in event management software and tools.
• Ability to work under pressure and meet tight deadlines.
• Attention to detail and problem-solving skills.
• Flexibility to work evenings and weekends as needed for event execution.

Qualifications

Minimum Required Education:High School Diploma or equivalent
Minimum Required Experience Type:2 year's event planning and coordination; Healthcare event planning experience is a plus.

• Job Identification 38450
• Job Shift Day
• Job Function Marketing & Communications
• Worker Type Employee
• Regular or Temporary Regular
• Requisition Schedule Full-Time
• Hours of Schedule (e.g. M-F 8a-5p) M-F 8a-5p
• Department Talent Management-FMOL Health System
• FMOLHS Company Code Franciscan Missionaries of Our Lady Health System Inc