Event Coordinator, Part-Time Contractor

Terraformation; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

A leading company focused on climate change is seeking a Contract Events Coordinator to manage logistics for sustainability-focused events. The ideal candidate will have extensive experience in B2B event coordination, excellent organizational skills, and the ability to thrive in a fast-paced environment. This remote role offers a pay rate of $50-$60 per hour, and you will be instrumental in supporting the company's mission to restore native forests and combat climate change.

Qualifications

• 3+ years of experience in event coordination or operational roles.
• Background in B2B events, including logistics and sponsorship management.

Responsibilities

• Manage end-to-end logistics for virtual and in-person events.
• Coordinate with external event organizers on tech, AV needs, and sponsor requirements.

Skills

Organization

Communication

Multitasking

Tools

HubSpot

Slack

Whova

Brella

Job description

Job Mission

Terraformation is on a mission to restore native forests to capture carbon, revive ecosystems, and support communities worldwide. As a Contract Events Coordinator, you will support our mission through the successful planning and execution of sustainability-focused conferences, webinars, and workshops. This role is ideal for someone experienced in B2B event logistics who thrives in a fast-paced, collaborative environment and can independently drive timelines and coordination across multiple teams.

Location: Remote, US

Pay Rate: $50-$60 per hour

Responsibilities

• Manage end-to-end logistics for virtual and in-person events, including sponsored, hosted, and partner sessions.
• Track and ensure timely completion of event deliverables such as speaker forms, booth design, and registration.
• Coordinate with external event organizers on tech, AV needs, and sponsor requirements.
• Maintain and regularly update the internal events calendar for cross-team visibility.
• Support speakers and attendees with event research, briefings, slide decks, and program materials submission.
• Lead pre-event promotional logistics, including landing pages and outreach planning.
• Secure sponsorships, manage vendor relationships and negotiate agreements to maximize event ROI.
• Collaborate with marketing and climate impact teams on targeted invitee lists for meeting scheduling and lead capture efforts.
• Facilitate internal coordination on booth staffing, speaking schedules, and access logistics.
• Assist with post-event processes such as lead imports and attribution in the CRM and nurturing workflows.

Minimum Qualifications

• 3+ years of experience in event coordination or operational roles.
• Background in B2B events, including logistics and sponsorship management.
• Excellent organizational and communication skills, with strong attention to detail.
• Experience with CRM platforms like HubSpot for lead tracking and follow-up.
• Self-starter with the ability to multitask and manage timelines in a fast-paced, remote startup environment.
• Comfortable using modern event tools like LinkedIn, ChatGPT, and event platforms (e.g., Whova, Brella).
• Experience coordinating cross-functional l teams and aligning stakeholders via tools like Slack.

Preferred Qualifications

• Track record of coordinating with globally distributed teams and managing international events, including navigating time zones, cultural considerations, and regional logistics.
• Experience in the climate, sustainability, or impact investing sectors.
• Knowledge of demand generation strategies to convert event leads into opportunities.

About Terraformation

Terraformation is committed to addressing climate change through the power of native forest restoration. Our portfolio of high-quality projects is designed to restore forests that will remove high quantities of carbon, renew ecosystems, enhance biodiversity, and create sustainable long-term community income and benefits. Our project teams have planted over one million biodiverse and native trees, stored 131 million seeds, supported 19 forestry projects, and created over 700 jobs through reforestation efforts worldwide.

Our innovative approach not only equips local forestry teams with training, technology, and access to capital, but also empowers businesses to be a part of the solution to climate change. By investing in our projects, businesses can directly address climate change, offset carbon emissions, meet net zero commitments, and enhance corporate sustainability initiatives.

Terraformation’s mission-driven global team, which includes experts in forest science, carbon markets, operations management, and business development, demonstrates how diverse backgrounds drive innovation and create significant impact.

Learn more at terraformation.com

We are an equal-opportunity employer. We do not discriminate on the basis of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We will consider qualified applicants with criminal histories in a manner consistent with applicable laws, including the Los Angeles Fair Chance Initiative for Hiring, where relevant.