Special Events & Advancement Coordinator

Commonwealth of VA Careers; Blacksburg (VA); On-site; USD 38,000 - 42,000; Full time

Job summary

Virginia Tech is seeking a Special Events Advancement Associate to support the Office of Special Events. The role includes front-line customer service, managing the office email and phone line, and assisting with event preparation and post-event procedures.

You will help track RSVPs and provide on-site support at events as needed. The position requires strong administrative skills, the ability to manage multiple tasks in a fast-paced office, and proficiency with email, scheduling, and

Qualifications

• Experience supporting multiple individuals in an office setting.
• Proficient with email, scheduling, word processing, and spreadsheets.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Serve as office receptionist and provide front-line customer service.
• Manage the Special Events email and main phone line.
• Coordinate and schedule meetings; assist with processing invoices and booking travel.
• Support budget reconciliation, file retention, and records management.

Skills

Administrative support

Multitasking

Proficiency in email

Scheduling and spreadsheets

Education

Bachelor’s degree in Business/Management/English/Communication

Tools

Blackbaud

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Job description

Virginia Tech is seeking a Special Events Advancement Associate to support the Office of Special Events. The role includes front-line customer service, managing the office email and phone line, and assisting with event preparation and post-event procedures.

You will help track RSVPs and provide on-site support at events as needed. The position requires strong administrative skills, the ability to manage multiple tasks in a fast-paced office, and proficiency with email, scheduling, and