Advancement Associate, Special Events

Commonwealth of VA Careers; Blacksburg (VA); On-site; USD 38,000 - 42,000; Full time

Job summary

Virginia Tech is seeking a Special Events Advancement Associate to support the Office of Special Events. The role includes front-line customer service, managing the office email and phone line, and assisting with event preparation and post-event procedures.

You will help track RSVPs and provide on-site support at events as needed. The position requires strong administrative skills, the ability to manage multiple tasks in a fast-paced office, and proficiency with email, scheduling, and

Qualifications

• Experience supporting multiple individuals in an office setting.
• Proficient with email, scheduling, word processing, and spreadsheets.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Serve as office receptionist and provide front-line customer service.
• Manage the Special Events email and main phone line.
• Coordinate and schedule meetings; assist with processing invoices and booking travel.
• Support budget reconciliation, file retention, and records management.

Skills

Administrative support

Multitasking

Proficiency in email

Scheduling and spreadsheets

Education

Bachelor’s degree in Business/Management/English/Communication

Tools

Blackbaud

Banner

Job description

Job Description

The Special Events Advancement Associate will support the Office of Special Events in a variety of ways. They will serve as the office receptionist and provide front-line customer service including managing the Special Events email and main phone line; manage administrative details of the office; maintain office equipment and inventory; coordinate and schedule meetings; assist with processing invoices, booking travel, budget reconciliation, file retention, and records management. This position will assist with event preparation and post-event procedures and will assist with tracking RSVP’s and on-site at events as needed. Will assist with other projects as assigned.

Required Qualifications

The ideal candidate must have strong demonstrated experience providing administrative support to multiple individuals in an academic or professional office setting; ability to work effectively in a fast-paced office independently managing multiple assignments, prioritizing and meeting deadlines; must have proficiency in computer skills such as electronic mail, scheduling, word processing, and spreadsheets; excellent organizational, communication and interpersonal skills with the ability to interact respectfully and comfortably with all individuals in a diverse, multicultural environment.

Preferred Qualifications

Bachelor’s degree in Business, Management, English, Communication, or related fields; experience with large relational databases such as Blackbaud or Banner; experience providing administrative support to those who are responsible for all aspects of organizing, planning and budgeting of professional events; experience in project management to ensure quality completion of projects.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$38,000 - $42,0000

Hours per week

40+

Review Date

November 29, 2026

Additional Information

Safe Driving Record

Must have criminal background check and a driver’s license check

Lifting (20 – 50 lbs) | Sitting | Walking | Standing | Reaching | Repetitive motion | Bending | Climbing | Push/Pulling

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement HR at [e-mail] during regular business hours at least 10 business days prior to the event.