Hybrid Advancement Operations & Events Coordinator

Virginia Tech; Blacksburg (VA); Hybrid; USD 49,000 - 55,000; Full time

Job summary

Virginia Tech is seeking an experienced administrative professional to provide high-level support to the College of Architecture, Arts, and Design advancement team. You will manage complex executive calendars, travel logistics, office operations, and communications with donors and advisory boards.

A hybrid work arrangement may apply after onboarding. Strong written and verbal communication, discretion with confidential information, and proficiency in Microsoft 365, SharePoint, calendar tools,

Qualifications

• Multiple years’ experience providing administrative or management support in a professional office environment.
• Proven experience in executive schedule management and travel coordination
• Demonstrated ability to maintain sensitive records and handle confidential information with discretion and diplomacy.
• Exceptional written and verbal communication skills; comfortable interacting with executive-level internal and external stakeholders.
• Demonstrated flexibility to pivot between assignments, respond to time-sensitive requests, and adjust work plans while maintaining progress on ongoing responsibilities.
• Strong proficiency in Microsoft Office 365, SharePoint, calendar management tools, and experience using any CRM or database system.

Skills

Executive calendar management

Travel coordination

Confidentiality & discretion

Written & verbal communication

Flexibility

Office software (Microsoft 365)

SharePoint

CRM / database systems

Tools

SharePoint

Microsoft Office 365

Calendar management tools

CRM / database systems

Job description

Virginia Tech is seeking an experienced administrative professional to provide high-level support to the College of Architecture, Arts, and Design advancement team. You will manage complex executive calendars, travel logistics, office operations, and communications with donors and advisory boards.

A hybrid work arrangement may apply after onboarding. Strong written and verbal communication, discretion with confidential information, and proficiency in Microsoft 365, SharePoint, calendar tools,