Special Education Records & Admin Clerk

617 Lexington; Waltham (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Waltham Public Schools is seeking a Pupil Personnel Services Clerk to provide administrative and secretarial support to the Assistant Superintendent of Pupil Services. The role includes managing confidential student records, monitoring funds, and preparing reports and correspondence.

The ideal candidate will have a high school diploma or GED, at least three years of office experience, and strong organizational and interpersonal skills. Knowledge of confidential record handling is essential.

Qualifications

• Requires high school diploma or GED and 3 years office experience.
• Business/Accounting degree preferred.
• Must maintain confidential records and ensure timely processing.

Responsibilities

• Maintain and manage student records and data entry; ensure accuracy and timeliness.
• Monitor and report on special education funds, payroll, and expenditures.
• Prepare correspondence and reports for the Assistant Superintendent of Pupil Services.
• Schedule appointments and communicate with parents and staff; assist with summer programs and transportation coordination.

Skills

Office admin

Recordkeeping

Customer service

Interpersonal skills

Multitasking

Education

High school diploma or GED

Business/Accounting Bachelor's degree preferred

Tools

Word processing

Spreadsheets

Database systems

Email

Job description

Waltham Public Schools is seeking a Pupil Personnel Services Clerk to provide administrative and secretarial support to the Assistant Superintendent of Pupil Services. The role includes managing confidential student records, monitoring funds, and preparing reports and correspondence.

The ideal candidate will have a high school diploma or GED, at least three years of office experience, and strong organizational and interpersonal skills. Knowledge of confidential record handling is essential.