Special Education Records & Compliance Coordinator

Abby Kelley Foster School; Worcester (MA); On-site; USD 27,000 - 44,000; Full time

Benefits offered by this job

Health insurance

403(b) with match

Sick time bank

Vacation days

Professional development stipend

Job summary

Abby Kelley Foster Public Charter School in Worcester, MA is seeking a meticulous Special Education Clerk to provide clerical support for the Special Education department. You will maintain student records, assist with enrollment processes, and ensure compliance with state regulations and timelines.

Responsibilities include organizing IEPs and related documentation, coordinating with teachers and service providers, processing records requests, and supporting district databases, while maintaining

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Minimum three years as Administrative Assistant preferred.
• Proficiency in Google Suite and Microsoft Office; familiarity with DESE regs a plus.
• Detail-oriented, organized, and accurate in record-keeping.
• Excellent interpersonal and written communication for parents and staff.

Responsibilities

• Maintain all special education files (IEPs, ETRs, related services).
• Ensure compliance with DESE regulations and timelines (603 CMR 28.00).
• Coordinate with teachers, psychologists, and service providers to gather docs.
• Assist in scheduling and preparing IEP meetings and documents.
• Process and file records into state and district databases.
• Assist enrollment clerks with new student enrollments and records upload.
• Coordinate with outside districts for incoming/outgoing records within 24 hours.
• Prepare for monthly reviews and audits; organize active/withdrawn folders.
• Maintain confidentiality and communicate with parents and staff.

Skills

Administrative support

Record-keeping

Communication skills

Multitasking

Teamwork

Education

High school diploma or equivalent

Associate’s Degree or higher in Administration or Education

Tools

Google Suite

Microsoft Office Suite

Student information systems

Special education databases

Job description

Abby Kelley Foster Public Charter School in Worcester, MA is seeking a meticulous Special Education Clerk to provide clerical support for the Special Education department. You will maintain student records, assist with enrollment processes, and ensure compliance with state regulations and timelines.

Responsibilities include organizing IEPs and related documentation, coordinating with teachers and service providers, processing records requests, and supporting district databases, while maintaining