Special Education Operations Coordinator

Paycom; Phoenix (AZ); On-site; USD 50,000 - 56,000; Full time

Job summary

Vista College Prep seeks a Special Education Administrative Assistant to coordinate operational systems supporting IDEA compliance and state education requirements. The role manages IEP scheduling, documentation, reporting and cross-department communication across campuses.

The position is campus-based for 12 months with coaching from network leadership, reporting to the Director of Special Education. Collaboration with families, providers, administrators, and instructional staff is essential.

Qualifications

• Strong organizational, communication and customer service skills in a fast-paced, high-volume environment.
• Attention to detail to ensure smooth execution of outcomes.
• Proficiency with Microsoft Office Suite and Google Suite.
• 1–3 years of experience in special education operations, compliance, or school-based support roles preferred.
• Spanish proficiency strongly preferred.

Responsibilities

• Maintain the master Special Education calendar for IEP and MET meetings and coordinate stakeholder reminders.
• Maintain detailed student rosters, eligibility data, and due dates for timely services and reporting.
• Coordinate administrative tasks with stakeholders and providers, including IEP/MET paperwork.
• Manage student records requests, enrollment documents, and parent communication for scholars in special education.
• Maintain electronic student files in alignment with policies; perform quarterly file audits.
• Support compliance activities for special education services with campus leaders.

Skills

Organizational skills

Communication

Customer service

Microsoft Office

Google Suite

Spanish (preferred)

Education

Experience in special education operations

Tools

Synergy (SIS)

Data management systems

Job description

Vista College Prep seeks a Special Education Administrative Assistant to coordinate operational systems supporting IDEA compliance and state education requirements. The role manages IEP scheduling, documentation, reporting and cross-department communication across campuses.

The position is campus-based for 12 months with coaching from network leadership, reporting to the Director of Special Education. Collaboration with families, providers, administrators, and instructional staff is essential.