Special Assistant to the Combined Facilities Director

Sudbury; Sudbury (MA); On-site; USD 65,510 - 86,155; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life and disability insurance

Flexible spending accounts

Pension

Optional retirement savings accounts

Job summary

The Town of Sudbury Combined Facilities Department is seeking a Special Assistant to the Combined Facilities Director. This full-time, benefits-eligible role (35 hours) supervises and coordinates department functions for Sudbury and Sudbury Public Schools, serving as a liaison across departments and performing wide-ranging administrative duties.

Ideal candidates bring facility management experience, strong customer service and communication skills, and ability to multi-task with attention to

Qualifications

• Associate’s degree in business or related field required.
• Five years of administrative/office experience or equivalent.
• Municipal experience, knowledge of MA procurement laws and MCPPO preferred.

Responsibilities

• Supervise and coordinate functions of the Combined Facilities Department (Town of Sudbury and Sudbury Public Schools).
• Act as liaison between Sudbury’s departments, boards, committees and Town officials.
• Perform and supervise complex administrative and clerical duties including procurement, research, data collection, and reporting for budgets and strategic planning.

Skills

Customer service

Communication

Organization

Detail-oriented

Multi-tasking

Education

Associate's degree in business or related field

Tools

Procurement knowledge

Public sector procurement

Job description

The Town of Sudbury Combined Facilities Department is currently hiring for the position of Special Assistant to the Combined Facilities Director. This is a full-time (35 hours per week), benefits-eligible position responsible for supervising and coordinating the functions of the Combined Facilities Department (Town of Sudbury and Sudbury Public Schools). The Special Assistant works as a liaison between Sudbury’s various departments, boards, committees, and Town officials, and performs and supervises a wide variety of complex administrative and clerical duties under broad supervision of the Combined Facilities Director, including procurement, research, data collection, study and creation of reports/projections for relevant budget, capital, energy, grants and other strategic planning needs.

We are seeking candidates with prior facility management experience, strong customer service and communication skills who are organized, detail-oriented, and able to multi-task.

• Typical qualifications for this position include an Associate’s degree in business or related field; and five years of administrative/office experience or any equivalent combination of education and experience.
• Municipal experience, working knowledge of Massachusetts procurement laws and regulations and/or MCPPO certification preferred.

The full hiring range for this position is $65,510 – $86,155 (35 hours per week); starting salary is based on qualifications. Sudbury also offers excellent benefits, including

• health
• dental
• life and disability insurance
• flexible spending accounts
• a pension
• optional retirement savings accounts

For more information, including the full job description, visit https://sudbury.ma.us/hr/.

The Town of Sudbury is an Affirmative Action/Equal Opportunity Employer and considers applicants for all positions without discrimination the basis of race, color, religion, national origin, sex, age, disability, sexual orientation, ancestry, marital status, veteran status or any other legally protected status.