Records Management Administrator

Sudbury Senior Citizens, Inc.; Sudbury (MA); On-site; USD 45,924 - 60,397; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Disability insurance

Flexible spending accounts

Pension

Optional retirement savings accounts

Job summary

Sudbury Senior Citizens, Inc. is seeking a Records Management Administrator to manage vital records and support municipal operations. Responsibilities include maintaining records, issuing licenses, and assisting with research. The ideal candidate will have strong communication and organizational skills alongside a High School diploma or equivalent experience in records management. A competitive salary range of $45,924 to $60,397 is offered, with excellent benefits including health insurance and retirement savings options.

Qualifications

• 1-3 years of experience in records management and/or municipal government.
• Accounting experience is helpful.
• Must have a valid driver’s license.

Responsibilities

• Create and maintain Vital Records including Birth, Death, and Marriage records.
• Perform genealogical and other research of records for the public.
• Issue various departmental licenses and permits.

Skills

Excellent communication skills

Customer service skills

Organizational skills

Detail-oriented

Proficient in MS Office (Word and Excel)

Education

High School diploma or equivalent

Associate’s degree or higher (preferred)

Job description

The Town of Sudbury is seeking applicants for the position of Records Management Administrator in the Town Clerk’s Office. This role is primarily responsible for creating and maintaining Vital Records, including Birth, Death and Marriage records, utilizing the State’s Vitals Information Partnership (VIP) with the State Department of Public Health. Other duties include performing genealogical and other research of records for the public, issuing various departmental licenses and permits, posting meeting agendas, assisting with processing the annual town census, and with election/town meeting preparation and/or post-election/town meeting reporting requirements.

The ideal candidate for this position is a team player who is organized and detail-oriented with excellent communication and customer service skills. This position requires education/experience equivalent to a High School diploma and 1-3 years of experience in records management and/or municipal government; accounting experience helpful. Associate’s degree or higher is preferred. Proficiency with MS Office, particularly Word and Excel, is required. Candidates must have a valid driver’s license and be able to work occasional evening/weekend hours during elections and Town Meetings (with advance notice).

The full salary range for this position is $45,924 to $60,397 (FY26); starting salary based on qualifications. The Town currently utilizes a predetermined step system for annual pay increases. Sudbury also offers excellent benefits, including health, dental, life and disability insurance, flexible spending accounts, a pension and optional retirement savings accounts.

To apply, email your resume and cover letter [e-mail] . This position is open until filled; apply by 5/22/26 for initial consideration. Contact Human Resources with questions: [e-mail] or 978-639-3348.