Business Office Clerk

Sudbury Public Schools; Sudbury (MA); On-site; USD 27,000 - 33,000; Part time

Benefits offered by this job

Benefit eligible

Part-time schedule

12-month work year

Job summary

Sudbury Public Schools Central Office in Sudbury, Massachusetts is seeking a part-time Business Office Clerk to support facility use, food services, and transportation operations. The role reports to the Director of Business & Finance and handles accounts receivable, refunds, and procurement tasks, along with general clerical duties.

The position offers 20 hours per week, a 12-month work year, and a salary of $30,000 annually with a Monday–Friday 4-hour daily schedule.

Qualifications

• Bachelor’s degree preferred.
• Administrative assistant experience or equivalent.
• Strong interpersonal, telephone/in-person/email communication.
• Ability to multitask and prioritize assignments.
• Maintain confidentiality and professionalism.
• Strong proofreading/editing and detail-oriented skills.
• Proficient with Google Docs, Microsoft Excel, Word and PowerPoint.
• Knowledge of internal website maintenance and student databases (Aspen).

Responsibilities

• Oversees facility usage process including applications, invoices, receipts in conjunction with School Committee policy.
• Processes Accounts Receivable and refunds for bus, lunch, PreK and student activity fees.
• Monthly turn-in sheets.
• Assists in maintaining transportation database.
• Responds to emails and phone calls as needed.
• Processes Financial assistance applications.
• Assist Director of Business with procurement.
• Filing.
• Assists other central office departments as needed, during peak times.
• Maintain the Business Office website as needed (update forms, bus routes, financial assistance, etc.).
• Other related duties as assigned

Skills

Interpersonal skills

Organizational skills

Multitasking

Communication (oral/written)

Google Docs

Microsoft Excel

Microsoft Word

PowerPoint

Education

Bachelor’s degree preferred

Tools

Aspen

Job description

Business Office Clerk

Sudbury Public Schools Central Office - Sudbury, Massachusetts Open in Google Maps

Job Details

Starting Date: Immediately

Job Description

Title: Business Office Clerk

Reports to: Director of Business & Finance

Position Summary: The Business Office Clerk is responsible for assisting the business office primarily with facility use, food services and transportation needs.

Job Duties & Responsibilities

• Oversees facility usage process including applications, invoices, receipts in conjunction with School Committee policy;
• Processes Accounts Receivable and refunds for: bus, lunch, PreK and student activity fees
• Monthly turn-in sheets
• Assists in maintaining transportation database;
• Responds to emails and phone calls as needed;
• Processes Financial assistance applications;
• Assist Director of Business with procurement;
• Filing;
• Assists other central office departments as needed, during peak times;
• Maintain the Business Office website as needed (update forms, bus routes, financial assistance, etc.)
• Filing
• Other related duties as assigned

Classification: 20 hours per week, benefit eligible

Salary: $30,000 annually

Work Year: 12 months

Work Schedule: Monday - Friday; 4 hours/day

Hiring is contingent upon a successful CORI and fingerprinting clearance.

Position Type: Part-time

Welcome to Central Office

Mission:The Sudbury Public Schools strive to enable all students to reach their intellectual and personal potential. The school system, in partnership with families and the community, will work with integrity and respect to realize the shared vision of enabling students to become life-long learners and effective contributors to society. It is our mission to provide the highest quality education to all student’s in the safest environment possible while embracing diversity, individual talents and creativity, and the overall joy of learning.Vision:We are committed to excellence in educating students to be knowledgeable, creative, independent thinkers who are caring, collaborative members of the school and wider communities.District Core Values:Enhance the learning and teaching processes to enable and inspire students to achieve their potentialActively promote personal responsibility and integritySeek and promote opportunities to advance equityCultivate a life-long commitment to communityThe Sudbury Public Schools strive to enable all students to reach their intellectual and personal potential. The school system, in partnership with families and community, will work with integrity and respect to realize the shared vision of enabling students to become lifelong learners and effective contributors to society.

Job Requirements

• Additional Requirements/Qualifications:
  • Bachelor’s degree preferred;
  • Administrative assistant experience or equivalent;
  • Strong interpersonal skills (telephone/in person/email);
  • Ability to multitask and prioritize assignments;
  • Ability to maintain a high level of confidentiality and professionalism;
  • Attention to detail and accuracy;
  • Effective organizational skills;
  • Ability to analyze information and problem-solve;
  • Excellent written and verbal communication skills;
  • Strong proofreading/editing skills;
  • Strong internet/research skills;
  • Self-directed, ability to work independently;
  • Flexibility and ability to work as part of a team;
  • Proficiency with the following web-based platforms and software: Google Docs, Microsoft Excel, Word and PowerPoint;
  • Knowledge of internal website maintenance and student databases; e.g. Aspen.
• Citizenship, residency or work visa required

Contact Information

• Kristie Tranter , Human Resources
• 40 Fairbank Road
• Sudbury, Massachusetts 01776
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

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