Special Assistant to the CEO

Vander Weele Group; United States; Remote; USD 85,000 - 120,000; Full time

Job summary

Vander Weele Group seeks a highly organized Special Assistant to the CEO to streamline executive operations and protect leadership focus. The role demands strong writing, research, and analytical skills, with the ability to translate complex information into concise reports and presentations in a fully remote environment.

You will monitor communications, prepare briefings, manage calendars, and develop executive documents.

Qualifications

• 5–7 years of experience as a Special Assistant or Executive Assistant supporting a CEO or related fields.
• Advanced proficiency in Microsoft Office, including PowerPoint, Word, and Excel.
• Exceptional written communication, proofreading, and content synthesis skills.

Responsibilities

• Monitor, organize, prioritize, and manage executive communications to support CEO efficiency.
• Prepare daily briefings by summarizing important updates and identifying urgent matters.
• Manage the CEO’s calendar, meetings, priorities, and long-term schedules.
• Prepare briefing documents, meeting agendas, stakeholder information, and background materials.
• Develop professional presentations, reports, and executive documents using Microsoft Office tools.
• Conduct research on industry trends, regulatory updates, competitors, and strategic opportunities.
• Download, organize, and analyze relevant data to support executive decision-making.
• Track company-wide initiatives and help improve operational workflows.
• Maintain confidentiality while handling sensitive executive and company information.

Skills

Advanced MS Office

PowerPoint

Written communication

Organization

Analytical research

Remote work

Calendar management

Stakeholder coordination

Education

Bachelor’s degree in Business Administration, Communications, Public Administration, or related field

Tools

Microsoft Office Suite

Excel

Word

Job description

Vander Weele Group is seeking a highly organized and mission-driven Special Assistant to the CEO to support executive operations, streamline communication, and protect leadership focus. The ideal candidate should have strong writing, research, organizational, and analytical skills with the ability to manage high-priority communications, prepare executive materials, and coordinate strategic initiatives in a fast-paced remote environment. This role requires exceptional attention to detail, confidentiality, and the ability to transform complex information into clear reports, presentations, and executive briefings.

Key Responsibilities:

• Monitor, organize, prioritize, and manage executive communications to support CEO efficiency.
• Prepare daily briefings by summarizing important updates and identifying urgent matters.
• Manage the CEO’s calendar, meetings, priorities, and long-term schedules.
• Prepare briefing documents, meeting agendas, stakeholder information, and background materials.
• Develop professional presentations, reports, and executive documents using Microsoft Office tools.
• Conduct research on industry trends, regulatory updates, competitors, and strategic opportunities.
• Download, organize, and analyze relevant data to support executive decision-making.
• Track company-wide initiatives and help improve operational workflows.
• Maintain confidentiality while handling sensitive executive and company information.

Requirements:

• 5–7 years of experience as a Special Assistant or Executive Assistant supporting a CEO, or experience in political staff work, journalism, press reporting, or related fields.
• Advanced proficiency in Microsoft Office, including PowerPoint, Word, and Excel.
• Exceptional written communication, proofreading, and content synthesis skills.
• Strong organizational abilities with the capacity to manage multiple priorities.
• Proven analytical and research skills with the ability to summarize complex information.
• Ability to work independently in a fully remote environment.
• Strong knowledge of:
• Executive calendar management and administrative coordination.
• Preparing executive presentations and reports.
• Research, analysis, and strategic communication.
• Handling confidential information with professionalism.

Bachelor’s Degree in Business Administration, Communications, Public Administration, or Related Field (Estimated)