Special Assistant to the CEO

Vander-Weele-Group,-LLC; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

Vander Weele Group is seeking a mission-driven Special Assistant to the CEO. The role focuses on protecting executive focus through inbox triage, daily briefings, and strategic calendar management in a fully remote environment.

You will prepare briefing packets, develop high-impact PowerPoint decks, and conduct targeted research to support executive decision-making and public accountability. A strong writing/reporting background is essential.

Qualifications

• 5–7 years of experience as a Special Assistant or Executive Assistant to a CEO, or 5–7 years in political staff work or journalism/press reporting.
• Advanced proficiency in Microsoft Office.
• Able to thrive in a fast-paced remote setting, handling high volumes of requests with confidentiality.

Responsibilities

• Inbox triage and daily briefings: prioritize, draft, organize, and filter executive communications; surface urgent matters and create streamlined daily updates.
• Strategic calendar management: align CEO’s schedule with priorities and long-term milestones.
• Briefing packets & context prep: prepare detailed briefing materials, bios, and background context for meetings.
• Presentation & document development: convert ideas and notes into PowerPoint decks and Word reports.
• Targeted research & analysis: conduct ad-hoc industry/regulatory research and organize data.

Skills

Calendar management

Executive support

High-volume communication

Briefing synthesis

Discretion

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

At the Vander Weele Group, we are a leading provider of grant monitoring, fiscal oversight, and technical assistance solutions. Guided by our philosophy of "Meaningful Monitoring," we leverage deep domain expertise to streamline compliance management processes, mitigate risks, and enhance transparency across critical nationwide programs that safeguard public funds and ensure vital public resources reach the communities that need them most.

We are seeking a mission-driven, agile, and highly organized Special Assistant to the CEO to protect executive focus, maintain high-velocity communications, track company-wide initiatives, and streamline daily operational workflows.

What You’ll Own

Inbox Triage & Daily Briefings:

Monitor, prioritize, draft, organize, and filter daily incoming executive communications to protect CEO focus. Surface urgent matters immediately, contextualize routine updates into streamlined daily briefings, and manage information backlogs.

You possess exceptional academic- or journalistic-level writing, synthesis, and proofreading skills.

Strategic Calendar Management:

Proactively align the CEO’s daily schedule, workflow, high-priority meetings, and long-term milestones with core enterprise goals.

Briefing Packets & Context Prep:

Prepare detailed briefing materials, agenda packets, stakeholder bios, and background context prior to high-stakes meetings.

Presentation & Document Development:

Convert complex ideas, raw strategy documents, meeting notes, and analytical insights into high-impact Microsoft PowerPoint decks, structured Word reports, and executive documents.

Targeted Research & Analysis:

Conduct ad-hoc research on industry trends, regulatory updates, competitor landscapes, and potential targets, including downloading and organizing data.

Our Culture & Work-Life Balance

At the Vander Weele Group, we believe that doing meaningful, high-quality work requires a supportive, collaborative, and sustainable environment:

Work-Life Balance & Focus Days:

We protect our team’s bandwidth with No-Meeting Fridays, giving uninterrupted time for deep work and helping us wrap up the week smoothly.

We communicate openly, respect one another, and keep a team-first mindset. We support each other, celebrate wins, and value continuous growth.

Meaningful Impact:

Our work directly ensures transparency, public accountability, and systemic improvement across critical nationwide grant programs.

Requirements

You’ll Thrive Here If

You have 5 to 7 years of experience as a Special Assistant or Executive Assistant to a CEO, OR 5 to 7 years of experience in political staff work (such as constituent services, legislative affairs, or public affairs) or journalism/press reporting.

You possess advanced technical proficiency in Microsoft Office.

You are hyper-aware of your environment, exceptionally organized, and thrive in a fast-paced setting while fielding and resolving a high volume of incoming requests.

You are deeply motivated by meaningful work and care about transparency, public accountability, and ensuring public programs operate with high integrity.

You possess proven analytical and research capabilities, with the ability to synthesize complex qualitative and quantitative data into clear executive summaries.

You demonstrate a growth mindset, handle constructive feedback with composure, maintain strict confidentiality, and collaborate effectively under firm deadlines in a fully remote setting.