Executive Assistant to Chief Executive Officer

New York Technology Partners; San Francisco (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

New York Technology Partners seeks an experienced Executive Assistant to support the CEO in San Francisco. You will manage complex calendars, coordinate meetings with executives, investors, and partners, and prepare materials for high-level discussions.

The role requires strong organizational skills, discretion, and the ability to thrive in a fast-paced, changing environment, with proficiency in Microsoft Office or Google Workspace.

Qualifications

• 5+ years of experience supporting a CEO, C-suite executive, or senior leader.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and sound judgment.

Responsibilities

• Manage the CEO’s complex calendar, meetings, travel, and scheduling priorities.
• Prepare meeting agendas, materials, presentations, and follow-up items.
• Coordinate internal and external meetings with executives, investors, partners, and other key stakeholders.
• Handle sensitive and confidential information with professionalism and discretion.
• Manage communications, correspondence, and action items on behalf of the CEO.
• Support executive meetings, events, and special projects from planning through execution.
• Serve as a trusted liaison between the CEO and internal teams, clients, investors, and external partners.
• Anticipate needs, solve problems, and keep the CEO organized and focused on high-priority initiatives.

Skills

Executive support

Calendar management

Meeting coordination

Communication

Discretion

Travel planning

Tech literacy

Tools

Microsoft Office/Google Workspace

Job description

• Manage the CEO’s complex calendar, meetings, travel, and scheduling priorities.
• Prepare meeting agendas, materials, presentations, and follow-up items.
• Coordinate internal and external meetings with executives, investors, partners, and other key stakeholders.
• Handle sensitive and confidential information with professionalism and discretion.
• Manage communications, correspondence, and action items on behalf of the CEO.
• Support executive meetings, events, and special projects from planning through execution.
• Serve as a trusted liaison between the CEO and internal teams, clients, investors, and external partners.
• Anticipate needs, solve problems, and keep the CEO organized and focused on high-priority initiatives.

What We’re Looking For

• 5+ years of experience supporting a CEO, C-suite executive, or senior leader.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and sound judgment.
• Ability to operate independently and thrive in a fast-paced, constantly changing environment.
• Proficiency with Microsoft Office/Google Workspace and the ability to quickly learn new technology.