Speaker Programs & Events Coordinator (Hybrid/Virtual)

Calcium+Company; United States; Remote; USD 52,000 - 78,000; Full time

Job summary

VitaminMD is seeking a Speaker Bureau/Events Coordinator to serve as the central hub among pharmaceutical clients, field sales reps, medical speakers, and venues, ensuring compliant, seamless live, virtual, or hybrid events.

The role requires organizing programs from kickoff to close-out, coordinating speakers and client needs, managing registrations, venues, AV, and budgets while enforcing SOPs and data stewardship for accurate post-event reporting.

Qualifications

• Bachelor's degree required.
• 1 year of relevant experience in pharmaceuticals or event planning.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong oral and written communication skills.
• Team-oriented mindset with proactive problem-solving.
• Willingness to be flexible for the team and the work.

Responsibilities

• Plan and execute live, virtual, and hybrid speaker programs from kickoff to close-out.
• Serve as primary contact for speakers and clients, handling recruitment and travel arrangements.
• Enforce SOPs, track speaker payments, and log all interactions.
• Coordinate venue selection, contracts, food and beverage, and AV needs, often with third-party agencies.
• Generate invitations, manage registrations, and track attendance.
• Monitor budgets, process honoraria/expenses, reconcile invoices, and prepare post-event reports.

Skills

Soft skills: communication

Teamwork

Problem-solving

Flexibility

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

VitaminMD is seeking a Speaker Bureau/Events Coordinator to serve as the central hub among pharmaceutical clients, field sales reps, medical speakers, and venues, ensuring compliant, seamless live, virtual, or hybrid events.

The role requires organizing programs from kickoff to close-out, coordinating speakers and client needs, managing registrations, venues, AV, and budgets while enforcing SOPs and data stewardship for accurate post-event reporting.