Remote Speaker Programs Coordinator

Calcium for Brands; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

VitaminMD, a division of Calcium+Company, seeks a coordinator to plan and execute live, virtual, and hybrid speaker programs for pharmaceutical clients. You will serve as the main liaison with speakers and clients, oversee recruitment, availability, and travel, and ensure SOP compliance.

Responsibilities include managing venues, contracts, food and beverages, AV, invitations, RSVPs, attendance, and post-event financial reporting. A remote role with national coverage is possible.

Qualifications

• Bachelor's degree required.
• Minimum 1 year experience in pharmaceuticals or event planning.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Strong oral and written communication skills.
• Team-oriented with proactive problem-solving.

Responsibilities

• Plan and execute live, virtual, and hybrid speaker programs from kickoff through close-out.
• Serve as primary contact for speakers and clients, handling recruitment, availability and travel.
• Enforce SOPs, track speaker payments and log all interactions.
• Coordinate venues, contracts, food and beverage, and AV with third-party agencies.
• Generate invitations, manage RSVPs and track attendance.
• Monitor program budgets, process honoraria and expense claims, and compile post-event financial reports.

Skills

Strong communication skills

Team-oriented

Proactive problem-solving

Education

Bachelor's degree

Tools

Microsoft Office

Job description

VitaminMD, a division of Calcium+Company, seeks a coordinator to plan and execute live, virtual, and hybrid speaker programs for pharmaceutical clients. You will serve as the main liaison with speakers and clients, oversee recruitment, availability, and travel, and ensure SOP compliance.

Responsibilities include managing venues, contracts, food and beverages, AV, invitations, RSVPs, attendance, and post-event financial reporting. A remote role with national coverage is possible.