Promotional Events Lead — Speaker Bureau

Citrus Health Group; Chicago (IL); On-site; USD 55,000 - 70,000; Full time

Job summary

Citrus Health Group is seeking a Program Planner to handle full-cycle planning and flawless execution of pharmaceutical events. You will liaison between client field teams, healthcare professionals, and internal departments with high professionalism and emotional intelligence.

Responsibilities include speaker coordination, travel logistics, budget and KPI tracking, and delivering strategic, compliant event programs across assigned accounts.

Qualifications

• Minimum of 3 years of experience managing pharmaceutical speaker bureau programs.
• Bachelor’s degree highly preferred.
• Strong working knowledge of pharmaceutical compliance guidelines, including the Sunshine Act.

Responsibilities

• Logistically execute a high volume of promotional programs annually across one or two assigned client accounts.
• Serve as the key point of contact for sales representatives and speakers, providing proactive and responsive communication.
• Manage end-to-end program logistics: speaker confirmation, travel, honoraria, venue sourcing, AV coordination.
• Oversee attendee communications, data entry, materials shipment, and web platform setup (Zoom, Teams).
• Ensure timely closeouts, budget reconciliation, and compliance with financial/regulatory requirements.

Skills

Event planning

Relationship building

Communication

Flexibility

Project coordination

Education

Bachelor's degree preferred

Tools

Zoom

Microsoft Teams

Microsoft Office

CRM systems

Survey tools

Job description

Citrus Health Group is seeking a Program Planner to handle full-cycle planning and flawless execution of pharmaceutical events. You will liaison between client field teams, healthcare professionals, and internal departments with high professionalism and emotional intelligence.

Responsibilities include speaker coordination, travel logistics, budget and KPI tracking, and delivering strategic, compliant event programs across assigned accounts.