Speaker Experience & Logistics Lead

Direct Selling News; Plano (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Direct Selling News is seeking a Speaker Coordinator to manage end-to-end communication and logistics for speakers at live, virtual, and hybrid events. The role acts as a primary contact, ensuring timely information, deliverables, and a seamless experience from invitation to post-event follow-up.

The ideal candidate is highly organized, proactive, and comfortable handling multiple deadlines while delivering exceptional customer service for internal event teams and external speakers.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2+ years in event planning, conference management, or coordination.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects with high accuracy.

Responsibilities

• Serve as primary contact for invited speakers.
• Coordinate invitations, onboarding, and follow-up.
• Maintain speaker records in CRM and event systems.
• Track bios, headshots, session descriptions, and materials.
• Monitor deadlines and follow up on missing information.
• Communicate with speakers before, during, and after events.
• Draft and distribute speaker packets, schedules, and reminders.
• Coordinate rehearsals and briefing calls.
• Prepare briefing documents and status reports for teams.
• Assist with on-site speaker check-in and ready room operations.
• Generate reports on speaker status and readiness.

Skills

Excellent written & verbal comms

Strong organization

Deadline management

Adaptability to AI tools

Education

Bachelor’s degree preferred or equivalent

Tools

Salesforce

Cvent

HubSpot

Monday.com

Asana

Zoom Webinar

Microsoft 365

Job description

Direct Selling News is seeking a Speaker Coordinator to manage end-to-end communication and logistics for speakers at live, virtual, and hybrid events. The role acts as a primary contact, ensuring timely information, deliverables, and a seamless experience from invitation to post-event follow-up.

The ideal candidate is highly organized, proactive, and comfortable handling multiple deadlines while delivering exceptional customer service for internal event teams and external speakers.