Spare Parts & Inventory Strategy Specialist

Kenco Group; Chattanooga (TN); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical insurance including HSA, HRA

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Job summary

Kenco Group in Chattanooga, TN seeks a Spare Parts Specialist to manage the full spare parts lifecycle—from request intake to sourcing, purchasing, order tracking, and inventory management—ensuring timely delivery and customer satisfaction.

Responsibilities include validating requests, processing POs in ERP, coordinating with suppliers, tracking open orders, and maintaining accurate item master data. Travel up to 25% may be required.

Qualifications

• High School diploma or equivalent combination of education, training and experience required.
• 3 years of related experience and/or training in a parts / service environment.
• Strong understanding of purchase orders, supplier communication, order confirmations, delivery tracking, goods receipt, and inventory transactions.
• Experience using ERP, procurement, inventory management, warehouse management, or order management systems.
• Ability to read and interpret part information, equipment details, supplier quotations, delivery documentation, and basic technical specifications.
• Proficiency with Microsoft Office tools, especially Excel, Outlook, and Teams.
• Strong organizational skills with the ability to manage multiple requests, suppliers, priorities, and deadlines at the same time.
• Clear and proactive communication with requestors, suppliers, customers, and internal stakeholders.

Responsibilities

• Receive, review, and validate spare parts and equipment requests, confirming part details, specifications, quantities, and delivery requirements.
• Manage the order lifecycle from receipt through delivery, ensuring timely fulfillment that is in line with customer commitments and internal service agreements.
• Validate all key request information, including part number, description, quantity, equipment model, technical specification, customer/site details, urgency, required delivery date, and billing requirements.
• Clarify incomplete or inaccurate requests with requestors and technical teams to ensure correct sourcing.
• Determine stock status (stocked, non stock, obsolete, or superseded) and flag items requiring technical validation.
• Source parts through approved suppliers, vendor lists, and contracts, comparing quotes, lead times, and terms, and identifying alternates when needed to meet cost, quality, or delivery requirements.
• Create and process accurate purchase orders in the ERP or procurement system.
• Confirm order details, pricing, and delivery dates with suppliers, and communicate confirmations to requestors.
• Track open orders and follow up proactively to prevent delays.
• Monitor shipments and backorders, communicating delays or risks to stakeholders.
• Manage inventory levels, reorder parts, and replenishment to meet demand and working capital targets.
• Support item master data governance and investigate discrepancies, support cycle counts, and correct inventory records as needed.
• Identify opportunities to standardize, automate, and scale the request to delivery process.
• Maintain process documentation and reporting tools that support consistent execution.
• Other duties as required or assigned.

Skills

Organizational skills

Communication

Multitasking

Problem solving

Education

High School diploma or equivalent

Tools

ERP systems

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Order management systems

Job description

Kenco Group in Chattanooga, TN seeks a Spare Parts Specialist to manage the full spare parts lifecycle—from request intake to sourcing, purchasing, order tracking, and inventory management—ensuring timely delivery and customer satisfaction.

Responsibilities include validating requests, processing POs in ERP, coordinating with suppliers, tracking open orders, and maintaining accurate item master data. Travel up to 25% may be required.