Space Reservations Specialist

Laseagrant; Urbana (IL); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois Urbana-Champaign is seeking an Office Support Associate to process space requests for 325 classrooms and outdoor spaces. You will manage reservations, identify special needs, and coordinate with Facilities, Student Engagement, Risk Management, and other units.

The role requires strong attention to detail, the ability to multitask, and excellent communication with diverse campus groups.

Qualifications

• High school diploma or equivalent required.
• At least 18 months of office/clerical experience.
• Excellent attention to detail and ability to multitask.
• Ability to communicate with diverse groups including faculty and staff.
• Good keyboarding skills and knowledge of office procedures and equipment.
• Ability to learn campus facilities and scheduling systems.

Responsibilities

• Process space requests for classrooms and select outdoor spaces via Ad Astra.
• Identify special needs and direct applicants to appropriate resources.
• Record and finalize reservations and communicate outcomes to applicants and units.
• Prepare room availability reports and update scheduling data.
• Assist with reservations for Foellinger Auditorium and Campus Instructional Facility.

Skills

Attention to detail

Multitasking

Communication

Keyboarding

Office procedures

Computer literacy

Campus layout knowledge

Learning new processes

Education

High school diploma or equivalent

18 months of office/clerical experience

Tools

Ad Astra

Job description

University of Illinois Urbana-Champaign is seeking an Office Support Associate to process space requests for 325 classrooms and outdoor spaces. You will manage reservations, identify special needs, and coordinate with Facilities, Student Engagement, Risk Management, and other units.

The role requires strong attention to detail, the ability to multitask, and excellent communication with diverse campus groups.