Building Operations & Office Administrator

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 48,000 - 54,000; Full time

Job summary

University of Illinois Urbana-Champaign, System Office Shared Services, seeks an Office Administrator to support administrative and building operations in the Henry Administration Building. The role works with SOSS staff to ensure coverage, assist with reimbursements and purchases, and manage asset inventory while upholding university policies.

The position emphasizes professional communication with building occupants and partners, with a focus on customer service and accuracy in records and

Qualifications

• High school diploma or equivalent.
• Experience with administrative duties in a large organization.
• Strong customer service and communication skills for building occupants and partners.
• Knowledge of university policies and procedures is a plus.

Responsibilities

• Coordinate HAB facilities and building operations and act as the primary admin contact for visitors.
• Coordinate security access, mail processing, and vendor services for HAB common areas.
• Maintain inventory records, asset tracking, and lifecycle planning.
• Process routine purchasing and reimbursements using Emburse/Chrome River and iBuy.
• Manage the HAB Reception Office calendar and ensure coverage during business hours.

Education

High school diploma

Tools

Emburse/Chrome River

IBuy

Job description

University of Illinois Urbana-Champaign, System Office Shared Services, seeks an Office Administrator to support administrative and building operations in the Henry Administration Building. The role works with SOSS staff to ensure coverage, assist with reimbursements and purchases, and manage asset inventory while upholding university policies.

The position emphasizes professional communication with building occupants and partners, with a focus on customer service and accuracy in records and