HAB Operations & Office Administrator

Laseagrant; Urbana, Northern (IL, KY); Hybrid; USD 48,000 - 53,000; Full time

Job summary

University of Illinois Urbana-Champaign seeks an Office Administrator to support HAB facilities and building operations within System Office. The role requires knowledge of university policies and cross-unit coordination, ensuring building coverage, reimbursements, and asset inventories are tracked and maintained with professionalism.

The position emphasizes clear communication with occupants, tenants, and partners, and involves collaboration with SOSS staff on daily operations and safety

Qualifications

• Knowledge of university policies and System Office operations.
• Experience with office procedures, files, and records management.
• Ability to manage reimbursements, purchases, and asset inventories.
• Strong customer service and clear communication with building occupants and partners.

Responsibilities

• Coordinate HAB facilities and building operations for effective, secure operation.
• Serve as primary admin contact for HAB visitors and manage reception scheduling.
• Coordinate security access, mail handling, and vendor services in HAB common areas.
• Maintain HAB contact lists, records, and inventory data; support asset lifecycle activities.
• Coordinate reimbursements and routine purchasing using Emburse/Chrome River and iBuy.
• Back-up safety liaison and assist with BEAP maintenance and reviews.
• Provide coverage for HAB reception during office hours and adapt to priorities.

Skills

Policy knowledge

Customer service

Communication

Recordkeeping

Office operations

Vendor coordination

Facilities coordination

Safety coordination

Problem solving

Team collaboration

Education

High school diploma or equivalent

Job description

University of Illinois Urbana-Champaign seeks an Office Administrator to support HAB facilities and building operations within System Office. The role requires knowledge of university policies and cross-unit coordination, ensuring building coverage, reimbursements, and asset inventories are tracked and maintained with professionalism.

The position emphasizes clear communication with occupants, tenants, and partners, and involves collaboration with SOSS staff on daily operations and safety