SPACE MANAGEMENT COORDINATOR

Compass Group Careers; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

PTO

Holiday Time Off

Employee Discounts

Flexible Spending Accounts

Personal Leave

Job summary

Compass Group USA's ESFM division in Austin, TX is seeking a Space Management Coordinator to manage day-to-day workplace planning, space utilization, furniture inventory, and office relocations. You will coordinate client stakeholders, cross-functional teams, vendors, and onsite porter teams to ensure timely project delivery, safety compliance, and KPI achievement.

The role requires a bachelor's degree in Architecture/Interior Design/Facilities Management and at least two years in space

Qualifications

• Bachelor's degree or equivalent education/experience in related field.
• Minimum 2 years in space management, corporate interiors, or related coordination.
• Proficiency in Autodesk AutoCAD for planning and drawings.
• Strong MS Excel, PowerPoint, and Word for tracking and reporting.
• Experience with furniture inventory management and office relocations.
• Demonstrated project coordination: scheduling, milestones, and resources.
• Experience coordinating teams and vendors; onsite coordination knowledge.
• Knowledge of PTP creation, EHS compliance, and safety procedures.
• Excellent communication, organization, multitasking, and problem solving.

Responsibilities

• Develop and maintain CAD floor plans, seating layouts, and furniture configurations.
• Manage seating assignments, department boundaries, moves, relocations, and resets.
• Coordinate space modifications including cubicles, private offices, conference rooms, and installations.
• Manage furniture, seating, keys, and other workplace service requests.
• Conduct furniture and warehouse inventory audits, reconcile discrepancies, track assets.
• Plan projects with schedules, allocate resources, track milestones, meet deadlines.
• Coordinate vendors, contractors, quotations, deliveries, and installations.
• Prepare Project Task Plans (PTPs) and ensure EHS compliance and site requirements.
• Assign daily tasks, set priorities, and train porter team members; monitor productivity.
• Collaborate with clients and internal teams to coordinate requirements and approvals.
• Maintain trackers, project docs, inventory logs, schedules; prepare monthly KPI reports.
• Monitor KPIs and service levels; analyze trends and drive process improvements.
• Resolve issues, manage competing priorities, and maintain service quality.

Skills

CAD floor plans

Seating layouts

Project coordination

AutoCAD

MS Excel

Vendor coordination

EHS compliance knowledge

Communication skills

Education

Bachelor's degree in Architecture / Interior Design / Facilities Management

Tools

Zesati

TRAC

ServiceNow

Nuvolo

Job description

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Position Title: SPACE MANAGEMENT COORDINATOR

Location: Austin, TX

Other Forms of Compensation: None

ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE).

ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services.

This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets.

Job Summary

The Space Management Coordinator manages day-to-day workplace planning, space utilization, furniture inventory, service requests, office relocations, and facility modification projects. This role coordinates client stakeholders, cross-functional teams, vendors, contractors, and onsite porter teams to ensure efficient operations, timely project delivery, safety compliance, accurate reporting, and achievement of service KPIs.

Responsibilities

• Develop, revise, and maintain CAD floor plans, seating layouts, furniture configurations, and workplace standards.
• Manage seating assignments, department boundaries, people moves, office relocations, and building resets.
• Coordinate space modifications, including cubicles, private offices, conference rooms, workstations, and furniture installations.
• Manage furniture, seating, office key, and other workplace service requests.
• Conduct furniture and warehouse inventory audits, reconcile discrepancies, track asset movements, and close corrective actions.
• Plan and execute projects by establishing schedules, allocating resources, tracking milestones, and meeting deadlines.
• Coordinate vendors, contractors, quotations, deliveries, installations, repairs, and relocations.
• Prepare Project Task Plans (PTPs) and ensure compliance with EHS standards, safety procedures, and site requirements.
• Assign daily tasks, establish priorities, and train porter team members while monitoring productivity, work quality, and completion timelines.
• Collaborate with clients, Workplace Solutions, Facilities Management, IT, and other stakeholders to coordinate requirements, approvals, and project updates.
• Maintain work request trackers, project documentation, inventory logs, and schedules; prepare monthly reports, KPI updates, and PowerPoint presentations for clients and leadership.
• Monitor KPIs and service levels, analyze operational trends, identify risks, and implement corrective actions and process improvements.
• Resolve operational issues, manage competing priorities, and make informed decisions to maintain service quality and respond to changing business needs.

Qualifications and Education

• Bachelor's degree in Architecture, Interior Design, Planning, Facilities Management, or a related field; equivalent education and experience may be considered.
• Minimum of 2 years of experience in space management, corporate interiors, workplace operations, facilities coordination, or related project coordination.
• Proficiency in Autodesk AutoCAD for workplace planning, seating layouts, and furniture configuration drawings.
• Strong working knowledge of Microsoft Excel, PowerPoint, and Word for tracking, analysis, reporting, presentations, and documentation.
• Experience with furniture inventory management, warehouse audits, asset tracking, service requests, office relocations, and workplace modifications.
• Demonstrated project coordination skills, including scheduling, milestone tracking, resource allocation, and deadline management.
• Experience coordinating teams, assigning tasks, training staff, and managing vendors and contractors.
• Knowledge of Project Task Plan (PTP) preparation, EHS compliance, safety procedures, and onsite project coordination.
• Excellent communication, organizational, multitasking, critical-thinking, and problem‑solving skills, with strong attention to detail.
• Ability to work independently, exercise sound judgment, adapt to changing priorities, and meet tight deadlines and established KPIs.
• Experience with CAFM or space management systems such as Zesati, TRAC, ServiceNow, or Nuvolo is preferred.
• Experience in technology, semiconductor, manufacturing, or large‑scale corporate environments is preferred.

Benefits

Associates at ESFM are offered many fantastic benefits.

• Medical
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Equal Opportunity Statement

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Eurest Services maintains a drug-free workplace.