Space Industry: Document Control Lead (Agile)

Axiom Space Inc.; Houston (TX); On-site; USD 75,000 - 110,000; Full time

Job summary

Axiom Space Inc. seeks a skilled Document Management Specialist to oversee the full lifecycle of technical documents, enforce standards, and ensure precise revision and release control. You will support audits, manage Confluence, Jira, and Box Drive, and guide teams in using automated document management tools.

The role requires 10+ years in document management, strong proofreading, and the ability to work across stakeholders in a fast-paced, highly regulated space environment.

Qualifications

• Bachelor’s or Associate degree in Business or English preferred; equivalent combinations of education and experience accepted.
• 10+ years of experience in document management, records control, and change management.
• Proven ability to partner with stakeholders, executive leadership, and cross-functional teams to gather requirements, obtain information, and ensure follow-through.
• Strong time-management and organizational skills with a consistent record of meeting tight deadlines and maintaining high quality.
• Working knowledge of AS9100 Quality Management Systems for aviation, space, and defense.

Responsibilities

• Develop, implement, maintain, and follow approved document control procedures, work processes, and instructions.
• Execute quality control on all incoming and outgoing documentation and correspondence, identifying irregularities and non-compliance.
• Provide technical guidance and support to project team members on automated document management tools.
• Deliver Document Management System guidance and training to personnel, customers, and contractors/consultants.
• Evaluate existing work processes and implement improvements within assigned areas.
• Participate in quality assurance audits, internal reviews, and external audits.
• Perform document management activities including formatting documents using approved Microsoft Word templates, managing revision histories, and ensuring timely processing.
• Manage the full document lifecycle from number assignment through final release, coordinating stakeholder reviews, comment collection, redline tracking, and signature routing.
• Maintain Atlassian Confluence sites, Jira tracking systems, and Box Drive repositories for assigned projects.
• Maintain document tracking logs and reports using Microsoft Office applications and other tools.
• Ensure proper marking and control of proprietary and sensitive information in compliance with restricted data requirements.
• Provide backup support for Program Boards and Project Lifecycle Milestone Reviews.
• Support meeting logistics including conference room setup, Outlook calendar coordination, meeting minutes, and documentation of decisions and actions.
• Communicate project progress, status, and potential issues to stakeholders and leadership.
• Implement and maintain agile project management methodologies throughout the project lifecycle.

Skills

Proofreading

Document management

Communication

Time management

Education

Bachelor’s or Associate degree in Business or English

Tools

Microsoft Office Suite

Confluence

Jira

Box Drive

Job description

Axiom Space Inc. seeks a skilled Document Management Specialist to oversee the full lifecycle of technical documents, enforce standards, and ensure precise revision and release control. You will support audits, manage Confluence, Jira, and Box Drive, and guide teams in using automated document management tools.

The role requires 10+ years in document management, strong proofreading, and the ability to work across stakeholders in a fast-paced, highly regulated space environment.