Document Management Specialist

Axiom Space; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

Axiom Space seeks a resilient Document Management Specialist who will manage the full lifecycle of technical documents, enforce standards, and ensure precise revision and release control in a fast-moving environment. You will administer Confluence, Jira, and Box, provide training, support audits, and coordinate stakeholder reviews and signatures across programs, while applying agile practices.

The ideal candidate has a Bachelor’s or Associate degree and 10+ years in document management, plus

Qualifications

• Bachelor’s or Associate degree in Business or English preferred; equivalent combinations of education and experience accepted.
• 10+ years of experience in document management, records control, and change management.
• Proven ability to partner with stakeholders, executive leadership, and cross-functional teams to gather requirements and ensure follow-through.
• Strong time-management and organizational skills with a consistent record of meeting tight deadlines and maintaining high quality.
• Working knowledge of AS9100 Quality Management Systems for aviation, space, and defense.
• Demonstrated success delivering results in fast-paced, ambiguous environments.
• Self-starter with initiative; highly organized and detail-driven; passion for space.
• Advanced user of Microsoft Office Suite, Confluence, Jira, and Box Drive.

Responsibilities

• Develop, implement, maintain, and follow approved document control procedures, work processes, and instructions.
• Execute quality control on all incoming and outgoing documentation and correspondence, identifying irregularities and non-compliance.
• Provide technical guidance and support to project team members on automated document management tools.
• Deliver Document Management System guidance and training to Axiom personnel, customers, and contractors/consultants.
• Evaluate existing work processes and implement improvements within assigned areas.
• Participate in quality assurance audits, internal reviews, and external audits.
• Perform document management activities including formatting documents using approved Microsoft Word templates, managing revision histories, and ensuring timely processing.
• Manage the full document lifecycle from number assignment through final release, coordinating stakeholder reviews, comment collection, redline tracking, and signature routing.
• Maintain Atlassian Confluence sites, Jira tracking systems, and Box Drive repositories for assigned projects.
• Maintain document tracking logs and reports using Microsoft Office applications and other organization-specific tools.
• Ensure proper marking and control of proprietary and sensitive information in compliance with restricted data requirements.
• Provide backup or surge support for Program Boards and Project Lifecycle Milestone Reviews.
• Support meeting logistics including conference room setup, Outlook calendar coordination, meeting minutes, and documentation of decisions and formal actions.
• Communicate project progress, status, and potential issues to stakeholders and leadership.
• Implement and maintain agile project management methodologies throughout the project lifecycle.
• Perform additional job duties as assigned.

Skills

Document management

Stakeholder partnership

Audit readiness

Agile practices

Technical writing

Microsoft Office Suite

Confluence

Jira

Box Drive

Attention to detail

Education

Bachelor’s or Associate degree in Business or English

Tools

Confluence

Jira

Box Drive

Job description

Axiom Space is a human space exploration company building era-defining space infrastructure and delivering technology-driven solutions that will empower civilization to transcend Earth. Beginning with Axiom Station, the successor to the International Space Station, the company pioneers a next-generation orbital settlement fostering groundbreaking innovation and research in microgravity to drive the global space economy of tomorrow. For more information about Axiom Space, visit www.axiomspace.com.

Axiom Space fosters a work environment inclusive of all perspectives. Our mission-driven team is seeking a bold and dynamic Document Management Specialist who is fueled by high accountability, execution horsepower, and driven to understand our world, science/technology, and life itself, for the benefit of all on Earth and beyond.

Position Summary

Axiom Space seeks a resilient, high-energy Document Management Specialist who can thrive in a complex, fast‑moving environment. The role manages the full lifecycle of technical documents, enforces standards, and ensures precise revision and release control. It drives process discipline, supports audit readiness, and administers collaboration platforms such as Confluence, Jira, and Box. The position also provides Program Control Board secretarial support and coordinates project activities using agile practices.

Key Duties & Responsibilities

• Develop, implement, maintain, and follow approved document control procedures, work processes, and instructions.
• Execute quality control on all incoming and outgoing documentation and correspondence, identifying irregularities and non‑compliance.
• Provide technical guidance and support to project team members on automated document management tools.
• Deliver Document Management System guidance and training to Axiom personnel, customers, and contractors/consultants.
• Evaluate existing work processes and implement improvements within assigned areas.
• Participate in quality assurance audits, internal reviews, and external audits.
• Perform document management activities including formatting documents using approved Microsoft Word templates, managing revision histories, and ensuring timely processing.
• Manage the full document lifecycle from number assignment through final release, coordinating stakeholder reviews, comment collection, redline tracking, and signature routing.
• Maintain Atlassian Confluence sites, Jira tracking systems, and Box Drive repositories for assigned projects.
• Maintain document tracking logs and reports using Microsoft Office applications and other organization-specific tools.
• Ensure proper marking and control of proprietary and sensitive information in compliance with restricted data requirements.
• Provide backup or surge support for Program Boards and Project Lifecycle Milestone Reviews.
• Support meeting logistics including conference room setup, Outlook calendar coordination, meeting minutes, and documentation of decisions and formal actions.
• Communicate project progress, status, and potential issues to stakeholders and leadership.
• Implement and maintain agile project management methodologies throughout the project lifecycle.
• Perform additional job duties as assigned.

Qualifications

• Bachelor’s or Associate degree in Business or English preferred; equivalent combinations of education and experience accepted.
• 10+ years of experience in document management, records control, and change management.
• Proven ability to partner with stakeholders, executive leadership, and cross‑functional teams to gather requirements, obtain information, and ensure follow‑through.
• Strong time‑management and organizational skills with a consistent record of meeting tight deadlines and maintaining high quality.
• Working knowledge of AS9100 Quality Management Systems for aviation, space, and defense.
• Demonstrated success delivering results in fast‑paced, ambiguous environments.
• Sound judgment and proactive problem‑solving applied to complex operational challenges.
• High attention to detail and accuracy, consistently producing high‑quality documentation and outcomes.
• Expert‑level proofreading with a sharp eye for errors, inconsistencies, and compliance issues.
• Advanced user of Microsoft Office Suite, Confluence, Jira, and Box Drive.
• Highly organized, detail-driven, and collaborative, with strong problem-solving instincts.
• Thrives in environments undergoing rapid change, contributing to process creation and continuous improvement.
• Strong communicator able to convey information clearly and confidently to all levels of the organization.
• Skilled in producing concise, accurate meeting minutes and action documentation.
• Experienced in coordinating meeting logistics, technology setup, and calendar workflows.
• Self‑starter with a proven ability to work independently and take initiative.
• Tech-solutioning in using systems and tools to move smarter and faster.
• Passion for space and the mission.

Core Competencies

• Accountability
• Technical Rigor
• Execution Discipline
• Pride of Delivery

Work Environment & Requirements

Generally an office environment; may involve inside or outside work depending on the task. Must be willing to work evenings and weekends as needed to meet critical project milestones.

Export‑controlled technical data may require additional screening. Final candidates may be required to undergo export control screening for eligibility to access ITAR, EAR, or NASA-regulated technology.

Physical Requirements: Work may involve sitting or standing for extended periods (90% of the time). Lifting and carrying up to 25lb (5% of the time).

Legal Statement

Axiom Space is an equal‑opportunity employer. Axiom Space does not discriminate on the basis of race, regional color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with disability, or other applicable legally protected characteristics.