Space-Grade Document Control Specialist

Axiom Space

United States

On-site

USD 90,000 - 120,000

Full time

14 days+

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Job summary

Axiom Space seeks a resilient Document Management Specialist who will manage the full lifecycle of technical documents, enforce standards, and ensure precise revision and release control in a fast-moving environment. You will administer Confluence, Jira, and Box, provide training, support audits, and coordinate stakeholder reviews and signatures across programs, while applying agile practices.

The ideal candidate has a Bachelor’s or Associate degree and 10+ years in document management, plus

Qualifications

Bachelor’s or Associate degree in Business or English preferred; equivalent combinations of education and experience accepted.
10+ years of experience in document management, records control, and change management.
Proven ability to partner with stakeholders, executive leadership, and cross-functional teams to gather requirements and ensure follow-through.
Strong time-management and organizational skills with a consistent record of meeting tight deadlines and maintaining high quality.
Working knowledge of AS9100 Quality Management Systems for aviation, space, and defense.
Demonstrated success delivering results in fast-paced, ambiguous environments.
Self-starter with initiative; highly organized and detail-driven; passion for space.
Advanced user of Microsoft Office Suite, Confluence, Jira, and Box Drive.

Responsibilities

Develop, implement, maintain, and follow approved document control procedures, work processes, and instructions.
Execute quality control on all incoming and outgoing documentation and correspondence, identifying irregularities and non-compliance.
Provide technical guidance and support to project team members on automated document management tools.
Deliver Document Management System guidance and training to Axiom personnel, customers, and contractors/consultants.
Evaluate existing work processes and implement improvements within assigned areas.
Participate in quality assurance audits, internal reviews, and external audits.
Perform document management activities including formatting documents using approved Microsoft Word templates, managing revision histories, and ensuring timely processing.
Manage the full document lifecycle from number assignment through final release, coordinating stakeholder reviews, comment collection, redline tracking, and signature routing.
Maintain Atlassian Confluence sites, Jira tracking systems, and Box Drive repositories for assigned projects.
Maintain document tracking logs and reports using Microsoft Office applications and other organization-specific tools.
Ensure proper marking and control of proprietary and sensitive information in compliance with restricted data requirements.
Provide backup or surge support for Program Boards and Project Lifecycle Milestone Reviews.
Support meeting logistics including conference room setup, Outlook calendar coordination, meeting minutes, and documentation of decisions and formal actions.
Communicate project progress, status, and potential issues to stakeholders and leadership.
Implement and maintain agile project management methodologies throughout the project lifecycle.
Perform additional job duties as assigned.