Space & Classroom Scheduling Specialist

Columbia University Irving Medical Center; New York (NY); On-site; USD 60,000 - 73,000; Full time

Job summary

The temporary Classroom Resources Coordinator at Columbia University Irving Medical Center will manage classroom usage across CUIMC and oversee locker assignments, acting as the first contact for scheduling requests and coordinating with academic schedulers, event planners, and university partners.

The role requires organizing information for terms, using 25Live, conducting space walkthroughs, resolving conflicts, and ensuring efficient space utilization while delivering high levels of customer

Qualifications

• Bachelor’s degree or equivalent in education and experience.
• Excellent communications, analytical, and problem-solving skills.
• Strong proficiency with Microsoft Office and database management; experience with academic scheduling tools, such as 25Live, preferred.
• Must be organized and capable of performing multiple tasks efficiently and with diplomacy in a highly pressured environment; must be able to consistently meet time-sensitive deadlines.

Responsibilities

• Gather information from CUIMC schools and programs for all terms and assign classrooms via 25Live; review non-academic scheduling requests.
• Serve as central point of contact for faculty, staff, students, administrators, and campus partners.
• Conduct regular classroom walkthroughs and space inspections 2-3 times per week.
• Mediate conflicts, troubleshoot operational challenges, and implement solutions for space utilization.
• Monitor classroom conditions and address issues affecting functionality or occupancy.

Skills

Communications

Analytical skills

Problem solving

Microsoft Office

25Live scheduling

Database management

Multitasking

Education

Bachelor's degree

Tools

Power BI

Job description

The temporary Classroom Resources Coordinator at Columbia University Irving Medical Center will manage classroom usage across CUIMC and oversee locker assignments, acting as the first contact for scheduling requests and coordinating with academic schedulers, event planners, and university partners.

The role requires organizing information for terms, using 25Live, conducting space walkthroughs, resolving conflicts, and ensuring efficient space utilization while delivering high levels of customer