Strategic Events & Finance Coordinator

Columbia University Irving Medical Center; New York (NY); On-site; USD 66,000 - 75,000; Full time

Job summary

Columbia University Irving Medical Center is seeking an Administrative and Finance Coordinator in New York to support the CUIMC Events Office. The role centers on financial tracking, procurement processing, vendor payments, and office operations, reporting to the Director and coordinating institutional events with strong organizational skills.

The incumbent will work closely with the Director and event team to ensure efficient administration of event-related activities and provide excellent

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• At least 1.5 years of professional experience in event management, business operations, finance, administration, or related field.

Responsibilities

• Manage financial operations for the CUIMC Events Office and assigned event portfolio.
• Track expenditures against approved funding.
• Coordinate contract routing and documentation.
• Maintain accurate financial records and event documentation.
• Liaise with departmental finance, procurement, and accounts payable teams.
• Support a portfolio of departmental and institutional events, including lectures, receptions, faculty and staff programs, recognition events, and student-focused programming.
• Support with project timelines, planning documents, and event production schedules.
• Coordinate logistics including catering, audiovisual services, venue reservations, rentals, transportation, registration, signage, and guest communications.
• Conduct site visits and oversee onsite execution of assigned programs.
• Serve as co-point of contact for clients throughout the planning process.
• Maintain relationships with vendors and service providers.
• Assist with developing and improving office procedures and planning tools.
• Support onboarding and training of staff, temporary personnel, and student workers.
• Participate in office planning meetings and special projects.
• Support the Director in the planning and execution of large-scale university and executive-level events.
• Assist with guest management, production logistics, vendor coordination, and event operations.
• Manage onsite leadership and troubleshooting during major institutional programs.
• Other duties as assigned.

Education

Bachelor's degree or equivalent

Job description

Columbia University Irving Medical Center is seeking an Administrative and Finance Coordinator in New York to support the CUIMC Events Office. The role centers on financial tracking, procurement processing, vendor payments, and office operations, reporting to the Director and coordinating institutional events with strong organizational skills.

The incumbent will work closely with the Director and event team to ensure efficient administration of event-related activities and provide excellent