Space and Facilities Specialist

U.S. Courts; Norfolk (VA); Remote; USD 61,000 - 99,000; Full time

Benefits offered by this job

Telework eligible

Job summary

The United States District Court for the Eastern District of Virginia is seeking a Space and Facilities Specialist in Norfolk, VA. The role is part of the Clerk's Office and reports to the Space and Facilities Supervisor.

Principal duties include facilities management, project coordination, contract oversight, and procurement across government and non-government sources. Responsibilities cover vendor negotiation, invoice processing, RWA administration for GSA projects, and coordination with IT

Qualifications

• High School graduation or equivalent required.
• College degree preferred.

Responsibilities

• Monitor, coordinate and respond to day-to-day facilities management issues.
• Identify, recommend and track construction, tenant alterations, cyclical maintenance, furnishings, and other space and facilities services.
• Evaluate and monitor contract performance and manage work to address building operations and project requirements.
• Assess, document, prioritize and respond to project issues.
• Participate in project meetings as a representative advisor to senior Court managers.
• Ensure construction compliance and prepare progress reports for judicial officers.
• Prepare and submit Reimbursable Work Authorizations (RWA) for GSA-managed construction and renovation projects; verify RWA charges and authorize payment.
• Procure supplies, equipment, services and furnishings through new contracts, bids, or existing government contracts; plan, coordinate and receive deliveries.
• Prepare specifications, solicitations, and requests for quotes; assess requests for goods and services to ensure allowable expenditures and funding availability; identify vendors.
• Negotiate for best price; review, evaluate, verify and process invoices; reconcile accounting records and prepare payments.
• Adhere to the Guide to Judiciary Policies and Procedures and Judiciary Procurement Program Procedures; follow internal controls procedures.
• Maintain custody, control, and record inventory of government-owned property; ensure disposition of excess equipment and furnishings.
• Schedule moves for department, division, staff, and judges; coordinate with IT and U.S. Marshal Service for system requirements.
• Maintain occupant emergency program and facilities security committee as needed; perform additional duties as assigned.

Education

High School diploma or equivalent

College degree preferred

Job description

The United States District Court for the Eastern District of Virginia is seeking qualified applicants for a Space and Facilities Specialist in Norfolk, VA. This position is organized in the administrative section of Clerk's Office and reports to the Space and Facilities Supervisor. Priority consideration given to applications received by October 13, 2026.

Key Responsibilities

Monitor, coordinate and react to day-to-day facilities management issues. Identify, recommend and track needed construction, tenant alterations, cyclical maintenance, furnishings, and other space and facilities services. Evaluate and monitor contract performance. Manage, review and accept work performed to address building operations and construction project requirements. Assess, document, prioritize and respond to project issues.

Participate in project meetings as a representative advisor to senior Court managers. Ensure construction compliance. Prepare progress reports and provide updates to appropriate judicial officers. Prepare and submit Reimbursable Work Authorizations (RWA) for GSA-managed construction and renovation projects. Verify RWA charges and authorize payment.

Procure supplies, equipment, services and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan, coordinate and receive deliveries. Prepare specifications, solicitations, and requests for quotes. Assess requests for goods and services to ensure they are allowable under limitations, restrictions and policies as well as determine availability of funds. Identify and maintain a list of vendors.

Negotiate for best price. Review, evaluate, verify and process invoices and prepare payment requests. Review accounting records and reconcile accounts. Adhere to the Guide to Judiciary Policies and Procedures and the Judiciary Procurement Program Procedures. Adhere to the court's internal controls procedures. Responsible for the custody, control, and record inventory of government-owned property, as appropriate. Ensure the disposition of excess equipment and furnishings.

Schedule department, division, staff, and judge moves. Coordinate with IT and the U.S. Marshal Service for system requirements for move projects. Maintain the District's occupant emergency program and the facilities security committee, as needed. Additional duties as assigned.

Requirements & Education

High School graduation or equivalent required. College degree preferred.

Which agency is hiring for this position?

This position is with U.S. Courts, Judicial Branch.

What is the salary for this position?

The posted pay range is $60620 – $98541/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2027-09-17.

Who is eligible to apply?

This position is open under the 'Public' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government