Space and Facilities Specialist

United States Courts; Norfolk (VA); On-site; USD 61,000 - 99,000; Full time

Benefits offered by this job

Telework eligible

Job summary

The United States District Court for the Eastern District of Virginia in Norfolk seeks a Space and Facilities Specialist to manage day-to-day facilities issues, coordinate moves and oversee procurement and contracting for space, furnishings and services.

qualifications include 2+ years in facilities or design roles; familiarity with GSA rules; and the ability to obtain required certifications. This full‑time position requires U.S. citizenship and a background check.

Qualifications

• At least two years in design, construction or facilities-related roles.
• Experience with GSA procedures and regulations.
• Ability to obtain required certifications for procurement and space/facilities.
• Bachelor's degree preferred; high school diploma required.

Responsibilities

• Monitor, coordinate and react to day-to-day facilities management issues.
• Identify, recommend and track space, maintenance, furnishings, and related services.
• Evaluate contract performance and address project requirements with senior court managers.
• Prepare and submit Reimbursable Work Authorizations (RWA) for GSA projects and verify charges.
• Procure supplies and services via new or existing government contracts; negotiate best prices.
• Maintain inventory of government property and ensure proper disposition of excess items.
• Schedule moves and coordinate IT and U.S. Marshal Service requirements.
• Ensure compliance with Judiciary policies and internal controls.

Skills

Facilities management

Project management

Space planning

GSA procedures

Procurement

Education

High School diploma or equivalent

Bachelor's degree preferred

College degree preferred

Procurement certifications

Job description

SummaryThe United States District Court for the Eastern District of Virginia is seeking qualified applicants for a Space and Facilities Specialist in Norfolk, VA. This position is organized in the administrative section of Clerk's Office and reports to the Space and Facilities Supervisor.Priority consideration given to applications received by October 13, 2026.Learn more about this agencyThis job is open toThe publicU.S. Citizens, Nationals or those who owe allegiance to the U.S.DutiesMonitor, coordinate and react to day-to-day facilities management issues.Identify, recommend and track needed construction, tenant alterations, cyclical maintenance, furnishings, and other space and facilities services. Evaluate and monitor contract performance. Manage, review and accept work performed to address building operations and construction project requirements.Assess, document, prioritize and respond to project issues. Participate in project meetings as a representative advisor to senior Court managers. Ensure construction compliance. Prepare progress reports and provide updates to appropriate judicial officers.Prepare and submit Reimbursable Work Authorizations (RWA) for GSA-managed construction and renovation projects. Verify RWA charges and authorize payment.Procure supplies, equipment, services and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan, coordinate and receive deliveries.Prepare specifications, solicitations, and requests for quotes. Assess requests for goods and services to ensure they are allowable under limitations, restrictions and policies as well as determine availability of funds. Identify and maintain a list of vendors. Negotiate for best price. Review, evaluate, verify and process invoices and prepare payment requests. Review accounting records and reconcile accounts. Adhere to the Guide to Judiciary Policies and Procedures and the Judiciary Procurement Program Procedures. Adhere to the court's internal controls procedures.Responsible for the custody, control, and record inventory of government-owned property, as appropriate. Ensure the disposition of excess equipment and furnishings.Schedule department, division, staff, and judge moves. Coordinate with IT and the U.S. Marshal Service for system requirements for move projects.Maintain the District's occupant emergency program and the facilities security committee, as needed.Additional duties as assigned.RequirementsConditions of employmentEmployees must be United States citizens or eligible to work in the United States.Employees are required to adhere to the Code of Conduct for Judicial Employees, which is available to applicants to review upon request.Employees will be hired provisionally pending the results of a background investigation.Employees are required to use the Electronic Fund Transfer (EFT) for payroll deposit.QualificationsMust have a minimum of two years specialized experience working in design, construction or a facilities-related capacity which can include facilities management, project management or space planning. Experience with GSA and familiarity with their procedures and regulations as they relate to space and facilities is desired. Must be capable of obtaining the required certifications for procurement and space and facilities. Moderate lifting, climbing, and moving equipment/furniture are required. Bachelor's degree preferred.EducationHigh School graduation or equivalent required. College degree preferred.Additional informationEmployees of the United States District Court are Excepted Service Appointments. Excepted service appointments are \"at will\" and can be terminated with or without cause by the Court.The Court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position sooner than the closing date, if a closing date is shown; any of these actions may occur without any prior written or other type of notice.To view the full job announcement please visit our website at www.vaed.uscourts.gov.The United States District Court is an Equal Opportunity Employer.Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.BenefitsReview our benefitsHow you will be evaluatedYou will be evaluated for this job based on how well you meet the qualifications above.We will review your resume and support documentation to ensure you meet the basic qualification requirements. If your complete application meets the basic qualifications, it will be forwarded to the hiring official for further consideration and scored on your level of experience and competencies needed to perform the duties of the position.Required DocumentsA cover letter, detailed resume, an Application for Federal Judicial Branch Employment (AO78), and a list of professional references.See 'How to Apply' for instructions.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.How to ApplyApplicants must submit a cover letter, resume, list of professional references, and Application for Employment (AO78) in one (1) PDF formatted document to [e-mail] with subject line: FY26-34N S&F Specialist.Hard and faxed copies of applications will not be accepted. Incomplete applications will not be considered.Priority review for applications received by October 13, 2026.Agency contact information Human [e-mail] District Court and US Probation Office - Eastern District of Virginia600 Granby StreetNorfolk, VA 23510USNext stepsApplicants who receive the highest ratings will be contacted for an interview. Other applicants will not be contacted.OverviewAccepting applicationsLocation1 vacancy in the following location: Norfolk, VANo matching locations found.Work site optionsTelework eligibleYes—as determined by the agency policy.Remote jobNoRelocation expenses reimbursedNoSalary$60,620 - $98,541 per yearActual starting salary dependent upon qualifications.Pay scale & gradeCL 27Promotion potential27 Learn more about pay scale and gradePay scale and grade determines the salary of the job.Work scheduleFull-timeTravel RequiredOccasional travel - You may be expected to travel for this position.Appointment typePermanentOccupations and job series1640 Facility Operations ServicesSupervisory statusNoFederal service typeThis job is in the Excepted ServiceRepresented by a unionNoDrug testNoSecurity clearanceNot RequiredFinancial disclosure requiredNoSome jobs require financial disclosure to identify conflicts of interests.Announcement numberFY26-34NControl number887467000