Judicial Services Specialist

U.S. Courts; Washington (District of Columbia); Remote; USD 46,000 - 58,000; Full time

Benefits offered by this job

Vacation & sick leave

Parental leave

Federal holidays

Health benefits

Life insurance

Flexible benefits

Transit subsidy

Fitness center

EAP

Job summary

U.S. Courts, Clerk's Office, is seeking a full-time Judicial Services Specialist in Washington, DC. The role supports records management, courtroom operations, and attorney services to ensure smooth court proceedings and accurate filing of records.

Responsibilities include document processing, courtroom deputy functions, and coordination with chambers staff. Eligible for telework; minimum high school diploma required with comprehensive federal benefits.

Qualifications

• High school diploma or equivalent required.
• Telework eligible.

Responsibilities

• Filing and document processing: receive, date-stamp, sort, and scan paper documents; ensure proper upload; provide status feedback to supervisor.
• Maintain paper briefs and appendices; track deadlines and extensions; handle sealed/confidential documents.
• Courtroom hearing support: set up courtroom, coordinate with counsel, operate equipment, create electronic recordings, assist with proceedings.
• Provide attorney services support: prepare admission certificates; process certificates of good standing; assist with electronic filing procedures.
• Coordinate with Case Management for attorney matters; maintain file room operations and records tracking systems.
• Assist with management of reception/public counter and office supplies; provide backup support during peak periods.
• Communicate with judges, chambers, and management; explain complex procedural matters; develop written procedures.

Education

High school diploma or equivalent

Job description

• Location: Washington, District of Columbia

The Clerk's Office of the U.S. Court of Appeals for the Federal Circuit is seeking candidates for a full-time Judicial Services Specialist. Through innovative and results-oriented practices, the Clerk's Office delivers quality service to the court, judges, and our public stakeholders in its dual mission to facilitate the progression of cases before the court and to maintain the court's records.

Key Responsibilities

The Judicial Services Specialist provides a wide range of clerical, administrative, and operational duties. This position supports the day-to-day operational functions of the court, including records management, courtroom support, and case-related administrative services, and reports to the Judicial and Public Services Supervisor.

Responsibilities of the Judicial Services Specialist include, but are not limited to: Filing and Document Processing: Receive, date-stamp, sort, and scan paper documents received through the mail into the scanning program for routing to the Case Management Section. Quality-check all scanned documents to ensure each has been correctly uploaded. Provide regular feedback regarding scanning status and direct any questions or concerns to the supervisor.

Receive, date-stamp, log all incoming paper briefs. Review paper briefs for compliance with court formatting rules and requirements. Process and track paper appendices, exhibits, and sealed materials. Track and monitor paper filing deadlines and extensions. Maintain tracking inventory system of paper briefs and appendices. Follow special handling procedures for sealed and confidential documents.

Court Hearing Support: Attend court sessions and perform courtroom deputy functions, including setting up the courtroom, communicating and coordinating with arguing counsel before the start of the hearing, operating courtroom equipment, creating electronic recordings of hearings, and assisting with the orderly flow of proceedings.

Provide support to the judges scheduled for the hearing, as needed, before and after the court session, including coordinating with chambers staff, ensuring judges have necessary court documents, and distributing hearing materials. Attorney Services Support: Prepare admission certificates. Process certificates of good standing requests. Provide technical assistance with electronic filing procedures.

Coordinate with the Case Management Services section on attorney-related matters. Records Management: Primarily responsible for all file room operations. Compile briefs and court records according to the court calendar and prepare and deliver briefs to the appropriate chambers. Perform tracking, inventory, shelving, and re-shelving of case documents and records. Process records retrieval requests from judges, attorneys, and the public. Maintain records tracking systems.

Assist with maintenance of case files and records. Retrieve case files and documents as requested. Follow proper procedures for handling confidential and sealed documents. Process the return or destruction of paper documents according to court policy.

Administrative Support: Primarily responsible for maintaining office supplies needed for paper brief processing. Maintain office supplies and materials for the intake counter and Clerk's Office mail counter.

Assist with managing the reception area and public counter. Provide backup support to other office staff during peak periods. Document procedural issues and suggest improvements. Maintain public services reference materials and resources.

Deputy Clerk Responsibilities: Communicate and respond to judges, chambers staff, and management requests regarding court operations. Answer procedural questions for judges, staff, and the public.

Communicate clearly and effectively, both orally and in writing, to explain complex operational matters and concepts to individuals and groups with varying experience and backgrounds. Interact effectively with the public and staff, providing good customer and quality service and resolving difficulties efficiently while complying with regulations, rules, and procedures. Develop, implement, and maintain written procedures for assigned functions.

Support office financial processes and court sessions, as needed. Comply with the Guide to Judiciary Policy, applicable Administrative Office policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgment at all times.

Display a careful and deliberate approach in handling confidential information in a variety of contexts.

Requirements & Education

At a minimum, candidates must possess a high school diploma or equivalent.

The candidate selected for this position will be eligible for a generous federal employee benefits package, including: Paid vacation and sick leave, paid parental leave, and 11 paid federal holidays per year. Optional participation in Federal Employees Health Benefits (health, dental and vision), Federal Employees Group Life Insurance, and the Flexible Benefits Program. Public transportation subsidy, on-site fitness center, Employee Assistance Program (EAP).

Participation in the Federal Employees Retirement System (FERS). Optional participation in Thrift Savings Plan (up to 5% employer matched contributions). Public Service Loan Forgiveness program pursuant to the terms of the (PSLF) program.

Which agency is hiring for this position?

This position is with U.S. Courts, Judicial Branch.

What is the salary for this position?

The posted pay range is $46164 – $57736/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2027-01-21.

Who is eligible to apply?

This position is open under the 'Public' hiring path.