Space Analytics & Occupancy Specialist

The Building People; Washington (District of Columbia); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical & Rx

Dental

Vision

Flexible Spending Accounts

401(k) Retirement Plan

Life Insurance/AD&D

Long Term Disability and Short-Term

Paid Time Off

Holiday Pay

Job summary

The Building People is actively seeking an Occupancy and Space Management Analyst in Washington, DC to provide administrative, analytical, and coordination support for occupancy agreements and space records. The role involves maintaining space inventory, preparing packages, and coordinating with facilities, security, and finance teams.

You will manage occupancy data, develop templates and dashboards, and ensure accuracy of space planning and billing records.

Qualifications

• Five years of space, occupancy, workplace, or real estate data experience.
• Experience reconciling floor plans, space assignments, occupancy, and financial information.

Responsibilities

• Occupancy Agreement Management
• Maintaining an inventory of active, proposed, amended, expiring, and terminated occupancy agreements.
• Maintaining an occupancy agreement action calendar.
• Compiling tenant requirements and business terms for Government consideration.
• Preparing draft occupancy agreement packages, amendments, supplements, exhibits, and financial schedules.
• Supporting development of space, parking, service, tenant improvement, amenity, security, and reimbursable requirements.
• Coordinating information needed from facilities, security, finance, legal counsel, acquisition, and tenant organizations.
• Maintaining version control and decision records.
• Monitoring effective dates, expiration dates, cancellation provisions, funding dependencies, and renewal milestones.
• Reconciling occupancy agreement data with space inventory and billing records.
• Developing standard templates, checklists, workflow diagrams, and quality control procedures.
• Supporting periodic reviews of occupancy arrangements.
• Maintaining the official working inventory of space by floor, suite, tenant, use, and occupancy status.
• Space Inventory and Occupancy Management
• Maintaining stacking plans and occupancy diagrams.
• Reconciling floor plans, space assignments, occupancy records, and financial records.
• Tracking usable, rentable, assigned, shared, vacant, and unavailable space, as applicable, and in accordance with industry and federal standards.
• Maintaining employee population and occupancy estimates.
• Supporting utilization and occupancy analyses.
• Maintaining records of planned moves, restacks, expansions, contractions, and new occupancies.
• Supporting preliminary blocking, test fit, and space scenario analyses.
• Coordinating computer aided design or drawing updates when included in the Contractor's proposed staffing.
• Maintaining spacial data quality controls and audit trails.
• Preparing recurring occupancy reports and executive dashboards.
• Supporting required real property inventory and utilization reporting.

Skills

Space data analysis

Occupancy management

Data reconciliation

Education

Bachelor's degree in Real Estate/Facilities

Tools

Excel

Tableau

SQL

AutoCAD

Job description

The Building People is actively seeking an Occupancy and Space Management Analyst in Washington, DC to provide administrative, analytical, and coordination support for occupancy agreements and space records. The role involves maintaining space inventory, preparing packages, and coordinating with facilities, security, and finance teams.

You will manage occupancy data, develop templates and dashboards, and ensure accuracy of space planning and billing records.