Occupancy and Space Management Analyst

The Building People; Washington (District of Columbia); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical & Rx

Dental

Vision

FSA

401(k) Retirement Plan

Life Insurance/AD&D

Long Term Disability and Short-Term

Paid Time Off

Holiday Pay

Job summary

The Building People is seeking a seasoned Occupancy & Space Management professional in the Washington, DC area. You will maintain occupancy agreements, manage calendars, and coordinate with facilities, security, finance, and legal teams to ensure accurate space records and timely renewals.

Responsibilities include preparing packages, templates, and dashboards, and supporting space planning, occupancy analyses, and data quality controls. Background check may be required.

Qualifications

• Five years of space, occupancy, workplace, or real estate data experience.
• Experience reconciling floor plans, space assignments, occupancy, and financial information.
• Proficiency with spreadsheet, database, visualization, and applicable drawing tools

Responsibilities

• Maintain inventory of occupancy agreements (active, proposed, amended, expiring, terminated).
• Manage occupancy agreement calendar and renewal milestones.
• Compile tenant requirements and terms for Government review.
• Prepare occupancy agreement packages, amendments, exhibits, and schedules.
• Support space, parking, tenant improvements, security, and reimbursements requirements.
• Coordinate with facilities, security, finance, legal, and tenant teams.
• Maintain version control and decision records.
• Prepare recurring occupancy reports and executive dashboards.

Skills

Real estate data

Floor plan reconciliation

Spreadsheets

Databases

Visualization

Drawing tools

Tools

CAD software

Job description

*Salary offered will be commensurate with the candidate's experience, qualifications, and certifications.

*Our positions may require a background screening and clearance directly from the Government.

*Please note that telework arrangements are subject to change based on customer requirements.

Responsibilities

Occupancy Agreement Management

• Maintaining an inventory of active, proposed, amended, expiring, and terminated occupancy agreements.
• Maintaining an occupancy agreement action calendar.
• Compiling tenant requirements and business terms for Government consideration.
• Preparing draft occupancy agreement packages, amendments, supplements, exhibits, and financial schedules.
• Supporting development of space, parking, service, tenant improvement, amenity, security, and reimbursable requirements.
• Coordinating information needed from facilities, security, finance, legal counsel, acquisition, and tenant organizations.
• Maintaining version control and decision records.
• Monitoring effective dates, expiration dates, cancellation provisions, funding dependencies, and renewal milestones.
• Reconciling occupancy agreement data with space inventory and billing records.
• Developing standard templates, checklists, workflow diagrams, and quality control procedures.
• Supporting periodic reviews of occupancy arrangements.
• Maintaining the official working inventory of space by floor, suite, tenant, use, and occupancy status.

Space Inventory and Occupancy Management

• Maintaining stacking plans and occupancy diagrams.
• Reconciling floor plans, space assignments, occupancy records, and financial records.
• Tracking usable, rentable, assigned, shared, vacant, and unavailable space, as applicable, and in accordance with industry and federal standards.
• Maintaining employee population and occupancy estimates.
• Supporting utilization and occupancy analyses.
• Maintaining records of planned moves, restacks, expansions, contractions, and new occupancies.
• Supporting preliminary blocking, test fit, and space scenario analyses.
• Coordinating computer aided design or drawing updates when included in the Contractor's proposed staffing.
• Maintaining spacial data quality controls and audit trails.
• Preparing recurring occupancy reports and executive dashboards.
• Supporting required real property inventory and utilization reporting.

Required Experience & Skills

• Five years of space, occupancy, workplace, or real estate data experience.
• Experience reconciling floor plans, space assignments, occupancy, and financial information.
• Proficiency with spreadsheet, database, visualization, and applicable drawing tools

ADDITIONAL INFORMATION

Competitive benefits for eligible employees include:

• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.