Soft Services and Compliance Supervisor (Coordinator)

Hired by Matrix, Inc.; Long Beach (CA); On-site; USD 90,000 - 120,000; Part time

Job summary

Matrix, Inc. is seeking a Soft Services and Compliance Supervisor (Coordinator) to oversee compliance and facility management on-site in Long Beach, CA. The role requires five years of experience in contract compliance, facility management, and reporting oversight, with a bachelor’s degree preferred.

The position is contract and on-site, with responsibilities including coordinating reports, maintaining CMMS data, and handling vendor and subcontractor communications. HVAC experience is a plus.

Qualifications

• Bachelor’s degree or equivalent education preferred.
• 5 years of experience in contract compliance, facility management, and reporting generation or oversight.
• Experience in construction.
• Proficiency in Microsoft Office Suite, MS Outlook, spreadsheets, and data entry.
• Ability to work independently with good organizational skills and attention to detail.
• Ability to work with different personalities and promote a healthy work environment.

Responsibilities

• Deliver high caliber results on predetermined timelines while assisting in managing workflow processes.
• Oversee the development and partake in all customer-related reports including Monthly, Quarterly, and Annual reports.
• Oversee or complete the collection of all information, maintain organized databases, and format presentable reports by required delivery dates.
• Provide contract booking documents such as subcontracts, PO’s, invoice collection and tracking, and other finance-related matters.
• Ensure all Statutory Compliance regulations are met, including Elevator Permits, Life Safety features, CUPA, OSHA, AQMD, etc.
• Maintain CMMS database including equipment history, status, work order management, and preventative maintenance scheduling.
• Oversee Custodial and Landscaping Contracts, quality of work, and communications.
• Effectively communicate with customers, clients, and vendors to promote healthy working relationships and atmosphere.
• Assist with oversight in PO generation, invoice payment, and subcontractor invoice submission.
• Provide research, problem-solving, and insight into increasing business processes and efficiencies.
• Provide a professionally maintained office environment, responsible for product ordering and inventory.
• Attend and document meetings during all project phases at various sites.
• Perform other duties necessary to provide general administrative support to the O&M team.

Skills

Construction experience

Contract compliance

Facility management

Reporting

Microsoft Office

MS Outlook

Data entry

Organizational skills

Education

Bachelor’s degree or equivalent education

Tools

Word processing

Spreadsheets

Project scheduling tools

Desktop publishing

Database applications

Job description

At-a-Glance:

Join an international fire, HVAC, and security equipment company as a Soft Services and Compliance Supervisor (Coordinator) to oversee compliance and facility management.

Position Type:

• Contract
• On-Site

Required:

• Experience in construction.
• Bachelor’s degree or equivalent education preferred.
• 5 years of experience in contract compliance, facility management, and reporting generation or oversight.
• Computer skills, including word processing, spreadsheets, project scheduling tools, desktop publishing, and database applications.
• Proficiency in Microsoft Office Suite, MS Outlook, spreadsheets, and data entry.
• Ability to work with different personalities and promote a healthy work environment.
• Ability to work independently with good organizational skills and attention to detail.

Preferred:

• Experience in HVAC.

Responsibilities:

• Deliver high caliber results on predetermined timelines while assisting in managing workflow processes.
• Oversee the development and partake in all customer-related reports including Monthly, Quarterly, and Annual reports.
• Oversee or complete the collection of all information, maintain organized databases, and format presentable reports by required delivery dates.
• Provide contract booking documents such as subcontracts, PO’s, invoice collection and tracking, and other finance-related matters.
• Ensure all Statutory Compliance regulations are met, including Elevator Permits, Life Safety features, CUPA, OSHA, AQMD, etc.
• Maintain CMMS database including equipment history, status, work order management, and preventative maintenance scheduling.
• Oversee Custodial and Landscaping Contracts, quality of work, and communications.
• Effectively communicate with customers, clients, and vendors to promote healthy working relationships and atmosphere.
• Assist with oversight in PO generation, invoice payment, and subcontractor invoice submission.
• Provide research, problem-solving, and insight into increasing business processes and efficiencies.
• Provide a professionally maintained office environment, responsible for product ordering and inventory.
• Attend and document meetings during all project phases at various sites.
• Perform other duties necessary to provide general administrative support to the O&M team.

If your background aligns with what we’re looking for, you may receive a call from Ava, our virtual recruiter, for a brief screening conversation. Ava will ask a few questions about your experience and interest in the opportunity.

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