Skilled Trades Office & Compliance Manager

Howard Community College; Baltimore (MD); On-site; USD 39,000 - 52,000; Full time

Job summary

Howard Community College seeks an Office Manager for its Skilled Trades Department to provide comprehensive administrative, secretarial, and records management support across programs such as HVAC, Electrical, Plumbing, Welding, and more.

The role requires strong organization and proactive, fast-paced collaboration with faculty, students, and industry partners to maintain efficient office operations and compliance with FERPA and related policies.

Qualifications

• Department Operations Coordination - Manage daily office workflow, calendars, and admin tasks.
• Records & Compliance Management - Maintain student, certification, and apprenticeship records; FERPA compliance.
• Secretarial & FrontOffice Support - Reception, communications, meeting agendas, minutes.
• Program & Instructor Support - Assist faculty with materials, room scheduling, and lab access.
• Budget, Purchasing & Inventory - Process PO, track expenditures, procure tools, lab materials.
• Data Entry & Reporting - Enter data into SIS/LMS; generate enrollment and progress reports.
• Event & Project Coordination - Support advisory boards, career fairs, and visits.

Responsibilities

• The Office Manager provides administrative, secretarial, and records management support for the Skilled Trades Department across HVAC, Electrical, Plumbing, Welding, Mechatronics, Automotive, Manufacturing, Construction Management and Building Automation.
• Works closely with faculty, students, apprentices, and industry partners to maintain office systems and ensure compliance and scheduling.

Skills

Organization

Communication

Attention to detail

Problem-solving

Tools

SIS

LMS

Workforce systems

Job description

Howard Community College seeks an Office Manager for its Skilled Trades Department to provide comprehensive administrative, secretarial, and records management support across programs such as HVAC, Electrical, Plumbing, Welding, and more.

The role requires strong organization and proactive, fast-paced collaboration with faculty, students, and industry partners to maintain efficient office operations and compliance with FERPA and related policies.