Skilled Trades Office Manager

Howard Community College; Baltimore (MD); On-site; USD 39,000 - 52,000; Full time

Job summary

Howard Community College seeks an Office Manager for its Skilled Trades Department to provide comprehensive administrative, secretarial, and records management support across programs such as HVAC, Electrical, Plumbing, Welding, and more.

The role requires strong organization and proactive, fast-paced collaboration with faculty, students, and industry partners to maintain efficient office operations and compliance with FERPA and related policies.

Qualifications

• Department Operations Coordination - Manage daily office workflow, calendars, and admin tasks.
• Records & Compliance Management - Maintain student, certification, and apprenticeship records; FERPA compliance.
• Secretarial & FrontOffice Support - Reception, communications, meeting agendas, minutes.
• Program & Instructor Support - Assist faculty with materials, room scheduling, and lab access.
• Budget, Purchasing & Inventory - Process PO, track expenditures, procure tools, lab materials.
• Data Entry & Reporting - Enter data into SIS/LMS; generate enrollment and progress reports.
• Event & Project Coordination - Support advisory boards, career fairs, and visits.

Responsibilities

• The Office Manager provides administrative, secretarial, and records management support for the Skilled Trades Department across HVAC, Electrical, Plumbing, Welding, Mechatronics, Automotive, Manufacturing, Construction Management and Building Automation.
• Works closely with faculty, students, apprentices, and industry partners to maintain office systems and ensure compliance and scheduling.

Skills

Organization

Communication

Attention to detail

Problem-solving

Tools

SIS

LMS

Workforce systems

Job description

Howard Community College ( HCC ) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Position Title

Position Title Skilled Trades Office Manager

FLSA

FLSA Non-Exempt

FT/PT

FT/PT Full Time

Hours Per Week 37.5

Work Schedule

Work Schedule Monday-Friday

Grade

Grade 12

Compensation Range

Compensation Range $28.70-37.70 hourly

Summary

The Office Manager for the Skilled Trades Department provides comprehensive administrative, secretarial, and recordsmanagement support to ensure smooth daily operations across workforce programs such as HVAC , Electrical, Plumbing, Welding, Mechatronics, Automotive, Manufacturing, Construction Management and Building Automation. This role is the central hub for faculty, students, apprentices, and industry partners, maintaining efficient office systems and supporting compliance, scheduling, and departmental coordination.

The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced, trade-oriented environment.

Experience Required

• Department Operations Coordination - Manage daily office workflow, coordinate faculty schedules, maintain departmental calendars, and support program leads with administrative tasks.
• Records & Compliance Management - Maintain accurate student, certification, and apprenticeship records; ensure compliance with FERPA , OSHA training documentation, credential tracking, and institutional retention policies.
• Secretarial & FrontOffice Support - Provide professional reception services, manage phone/email communication, draft correspondence, prepare meeting agendas, and take minutes for departmental meetings.
• Program & Instructor Support - Assist faculty with course materials, room scheduling, lab access coordination, and communication with students and industry partners.
• Budget, Purchasing & Inventory - Process purchase orders, track expenditures, maintain supply inventories, and coordinate procurement of tools, PPE , and lab materials.
• Data Entry & Reporting - Enter data into SIS , LMS , and workforce systems; generate reports for enrollment, certification progress, attendance, and grantfunded program requirements.
• Event & Project Coordination - Support department events such as advisory board meetings, career fairs, employer visits, and student credentialing sessions.

Minimum and Preferred Qualifications

Physical Demand Summary

This role operates in a dynamic Skilled Trades setting that includes labs, shops, classrooms, and industrypartner interactions. The Office Manager is often the first point of contact for students entering trades programs and plays a key role in maintaining a professional, organized, and safetyaware department culture.

Supervisory Position?

Supervisory Position? No

Division

Division Teaching & Learning Services

Department

Posting Number

Posting Number B672P

Number of Vacancies

Number of Vacancies 1

Best Consideration Date

Job Open Date

Job Open Date 08/12/2026

Continuous Recruitment?

Continuous Recruitment? No

Job Category

Job Category Staff

Benefits Summary

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP , a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP .

• Pre-employment criminal background investigation is a condition of employment.

EEO Statement

Howard Community College ( HCC ) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.

HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.