Site Project Coordinator: Docs, Billing & Admin

Energy Jobline ZR; Tulsa (OK); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Professional development assistance

Paid training & career advancement机会

Company vehicle may be provided

Job summary

AIMRIGHT Testing & Engineering, LLC is seeking a Project Coordinator to join our Tulsa project operations team. This full-time role owns project documentation, coordinates billing and reports, and manages client/admin requests for site leadership across active projects.

Entry-to-mid-level candidates with administrative or project coordination experience are welcomed; construction materials testing is a plus but not required. Competitive pay and full benefits.

Qualifications

• High school diploma or higher; associate/bachelor degree preferred.
• Experience in administrative or project coordination roles.
• Familiarity with construction documentation and reports.

Responsibilities

• Maintain project folders and documentation so current drawings, plan sheets, RFIs, and submittals are organized and up to date across internal systems and client portals.
• Coordinate billing and reporting flow by helping ensure testing performed, e-tickets, reports, and billing inputs are captured and turned in on time.
• Review reports for consistency and completeness before submission.
• Manage incoming client and project requests and help track submissions, follow-ups, and duplicate asks.
• Monitor project admin metrics such as labor multiplier anomalies and raise flags to site leads when something appears off.
• Support site leadership by handling detail-heavy coordination work so field leaders can stay focused on execution.

Skills

Highly organized

Attention to detail

Strong communication

Fast-paced environment

Education

High school diploma

Associate's or Bachelor's degree

Tools

Excel

Document management systems

Job description

AIMRIGHT Testing & Engineering, LLC is seeking a Project Coordinator to join our Tulsa project operations team. This full-time role owns project documentation, coordinates billing and reports, and manages client/admin requests for site leadership across active projects.

Entry-to-mid-level candidates with administrative or project coordination experience are welcomed; construction materials testing is a plus but not required. Competitive pay and full benefits.