On-Site Construction Project Coordinator & Billing

Apic Solutions, Inc.; Oklahoma City (OK); On-site; USD 33,000 - 37,000; Full time

Job summary

APIC Solutions in Oklahoma City is seeking a detail-oriented Project Coordinator to support project and program management activities including job setup, contract administration, submittals, billing, and weekly financial reporting. This on-site, full-time role focuses on keeping projects on track and customers satisfied.

The ideal candidate will have strong MS Office skills, contract administration experience, and the ability to work with division managers and accounting to maintain accurate

Qualifications

• High school diploma or GED required.
• Significant prior contract or administrative experience.
• Proficient in Microsoft Office.
• Strong oral and written communication skills.
• On-site office work ability.

Responsibilities

• Open and set up service jobs, PMAs, and work orders in Spectrum.
• Review contracts and subcontracts for administration and documentation requirements.
• Track change orders and prepare reports for contract compliance.
• Prepare and track bond requests.
• Input invoices, receipts, and costs into Spectrum.
• Maintain WIP logs and assist with billing and cost-to-complete meetings.
• Coordinate monitoring account setup and status.

Skills

Oral & written communication

Organization & coordination

Decision making

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Office Suite

Spectrum

Job description

APIC Solutions in Oklahoma City is seeking a detail-oriented Project Coordinator to support project and program management activities including job setup, contract administration, submittals, billing, and weekly financial reporting. This on-site, full-time role focuses on keeping projects on track and customers satisfied.

The ideal candidate will have strong MS Office skills, contract administration experience, and the ability to work with division managers and accounting to maintain accurate