Site Operations & Facilities Coordinator

Nightingale Veterinary Partners; New York (NY); On-site; USD 41,328 - 46,838; Full time

Benefits offered by this job

401(k) with a company match

Wellness support/EAP

MetLife voluntary benefits

Flexible spending account

Discounted pet insurance through MetLI

Job summary

Nightingale Veterinary Partners is a fast-growing family of veterinary practices with headquarters in New York City. The Facilities Coordinator role provides hands‑on support across active practices, openings, and construction sites, focusing on walkthroughs, deliveries, organization, setup, photos, and site readiness.

The position involves travel between practices and project locations, occasional early mornings or weekends, and staying organized to ensure locations remain clean and

Qualifications

• Strong attention to detail and willingness to ask questions.
• Reliable, organized, and comfortable following directions.
• Comfortable working onsite at veterinary hospitals, construction locations, and new practice spaces.

Responsibilities

• Support day‑to‑day property, site, and operational needs across veterinary practices and project locations.
• Assist with site walkthroughs and report conditions, maintenance concerns, project updates, and obvious deficiencies to leadership.
• Serve as onsite eyes and ears at active veterinary practices, construction sites, and new practice openings.
• Receive, organize, unpack, and inventory deliveries, supplies, furniture, and equipment at new or existing veterinary practice locations.
• Assist with furniture assembly, supply organization, signage setup, storage organization, and other hands‑on site needs.
• Take photos and videos of site progress, deliveries, concerns, and completed work, and keep updates organized.
• Support new veterinary practice openings and site setup activities.
• Help ensure active practices and new locations remain clean, organized, and operationally ready.
• Assist with vendor or contractor visits as directed by leadership.
• Travel between veterinary practices, construction sites, and storage locations as needed.
• Report concerns or questions promptly.
• Complete additional property, launch, or operational support tasks as needed.
• Schedule may vary based on project needs, deliveries, practice openings, and site priorities.
• Some early morning, evening, or weekend availability may be needed during launches or time‑sensitive projects.
• Occasional out‑of‑state travel with overnight stays may be required.
• Maintain professionalism while onsite at active veterinary hospitals, construction sites, and new practice locations.

Skills

Attention to detail

Organized

Communication

Driver's license

Onsite operations

Construction knowledge

Photo/video documentation

Travel readiness

Team collaboration

Job description

Nightingale Veterinary Partners is a fast-growing family of veterinary practices with headquarters in New York City. The Facilities Coordinator role provides hands‑on support across active practices, openings, and construction sites, focusing on walkthroughs, deliveries, organization, setup, photos, and site readiness.

The position involves travel between practices and project locations, occasional early mornings or weekends, and staying organized to ensure locations remain clean and