Onsite Facilities Coordinator – Vet Practice Openings

Nightingale Veterinary Partners; New York (NY); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

401(k) match

Wellness program

MetLife benefits

Flexible spending account

Pet insurance

Job summary

Nightingale Veterinary Partners, a fast-growing family of veterinary practices headquartered in New York City, seeks a Facilities Coordinator to support multiple practices and new openings. This junior role focuses on walkthroughs, deliveries, setup, photos, and site readiness.

You will assist with day-to-day property and operation needs, report conditions to leadership, and travel between sites as required. The position offers hands-on experience in operations within a veterinary network.

Qualifications

• Strong attention to detail and willingness to ask questions.
• Reliable, organized, and able to follow directions.
• Comfortable working onsite at veterinary hospitals, construction locations, and new practice spaces.
• Strong communication skills and ability to provide clear updates.
• Valid driver’s license is strongly preferred.

Responsibilities

• Support day-to-day property, site, and operational needs across practices and project locations.
• Assist with site walkthroughs and report conditions, maintenance concerns, project updates, and obvious deficiencies to leadership.
• Serve as onsite eyes and ears at active veterinary practices, construction sites, and new practice openings.
• Receive, organize, unpack, and inventory deliveries, supplies, furniture, and equipment at new or existing veterinary practice locations.
• Assist with furniture assembly, supply organization, signage setup, storage organization, and other hands-on site needs.
• Take photos and videos of site progress, deliveries, concerns, and completed work, and keep updates organized.
• Support new veterinary practice openings and site setup activities.
• Help ensure active practices and new locations remain clean, organized, and operationally ready.
• Assist with vendor or contractor visits as directed by leadership.
• Travel between veterinary practices, construction sites, and storage locations as needed.
• Report concerns or questions promptly.
• Complete additional property, launch, or operational support tasks as needed.
• Schedule may vary based on project needs, deliveries, practice openings, and site priorities.
• Some early morning, evening, or weekend availability may be needed during launches or time-sensitive projects.
• Occasional out-of-state travel with overnight stays may be required.
• Maintain professionalism while onsite at active veterinary hospitals, construction sites, and new practice locations.

Skills

Attention to detail

Organized

Communication skills

Reliable

Questioning

Job description

Nightingale Veterinary Partners, a fast-growing family of veterinary practices headquartered in New York City, seeks a Facilities Coordinator to support multiple practices and new openings. This junior role focuses on walkthroughs, deliveries, setup, photos, and site readiness.

You will assist with day-to-day property and operation needs, report conditions to leadership, and travel between sites as required. The position offers hands-on experience in operations within a veterinary network.