Site Facilities & Admin Coordinator (SAP/ARIBA)

4142 Evonik Corporation_4142; Pasadena (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Evonik is seeking an Administrative Assistant in Pasadena, TX to support management with travel logistics, expense reporting, purchasing, and communications. You will coordinate meetings, supervise visitor processes, and liaise with IT, HR, and operations to keep processes running smoothly.

Candidates should demonstrate excellent written and verbal communication, strong MS Office skills, and a proven ability to work independently with a structured approach.

Qualifications

• Excellent written and verbal communication skills needed to interface with high-level internal and external contacts.
• Competency in all MS Office applications required.
• Competency in SAP is strongly preferred.
• Composes and edits letters, memoranda, reports and presentations; generates and revises correspondence.
• Must have basic mathematical calculations.
• Should have excellent organizational skills, be a self-starter and have a minimum of 3 years of experience as an administrative assistant.

Responsibilities

• Assist in coordinating travel, filing expense reports in Concur for management staff, ordering office supplies, and preparing correspondence.
• Monitor cameras - gate operations and admin building; verify visitors and maintain a visitor log.
• Check in contractors and visitors, greet guests, issue badges and parking permits.
• Coordinate agendas and support for visitors, including meetings logistics.
• Liaise with Corporate Services IT, FS, and HR as necessary (IT forms, invoices).
• Serve as back-up for ADP time management and Proquis document management.
• Manage the sites protective clothing inventory and entry SAP confirmations for site engineers.
• Order items via ARIBA for site maintenance and turnover preparations.
• Coordinate with ESSHQ manager for site turnarounds.

Skills

Excellent communication

MS Office proficiency

Self-starter

Organizational skills

3+ years administrative experience

Tools

SAP

Concur

ARIBA

Proquis

Job description

Evonik is seeking an Administrative Assistant in Pasadena, TX to support management with travel logistics, expense reporting, purchasing, and communications. You will coordinate meetings, supervise visitor processes, and liaise with IT, HR, and operations to keep processes running smoothly.

Candidates should demonstrate excellent written and verbal communication, strong MS Office skills, and a proven ability to work independently with a structured approach.