Coordinator Facility Service

Evonik group; Pasadena (TX); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Evonik Corporation in Pasadena, TX is seeking a Coordinator Facility Service to support executives and manage daily administrative tasks, travel coordination, and office operations.

You will handle visitor management, support for SAP and ARIBA processes, and collaborate with Corporate Services IT, FS, HR.

The role requires strong communication, organization, and a proactive approach in a fast-paced industrial environment.

Qualifications

• Excellent written and verbal communication with high-level contacts.
• Proficiency in MS Office and document preparation.
• Strong organizational and time-management skills.
• Minimum 3 years of administrative assistant experience.

Responsibilities

• Coordinate travel and prepare correspondence and reports.
• Monitor gate operations, verify visitors, and maintain logs.
• Check in contractors, issue badges, and coordinate with hosts.
• Support for SAP confirmations and purchase requisitions.
• Assist with IT-related forms and office supply management.

Skills

MS Office

Communication

Time management

Education

High school diploma or equivalent

Tools

SAP

ARIBA

Concur

Job description

## Coordinator Facility ServiceApply: Pasadena, TX: Full time: Posted Yesterday: R51602**What we offer** At Evonik, you’re part of a global chemical company working in many sectors that go beyond chemistry. From lipids for tomorrow’s medicines, biosurfactants for green detergents, additives for plastics recycling or membranes to help drive forward the energy transition, you’ll play an essential part in helping the world’s most essential industries succeed. Our success hinges on a diversity of ideas powered by people, not egos. Whether you’re a scientist or engineer, new to the team or established, in business, production, or anything in between – we cheer each other on. Because we believe we can do anything. Explore everything. And Be Part of Something Special! **Find out more about the many benefits we offer:** https://www.evonik.com/en/careers/why.html **Meet the team and get to know the people behind Evonik:** https://www.evonik.com/en/news/meet-the-team.html## **PRINCIPAL ACCOUNTABILITIES:*** Assist in coordinating travel, filing expense reports in Concur for management staff, ordering office supplies, and preparing correspondence i.e. letters, e-mail, reports, presentations, and other business-related documents* Monitor cameras - gate operations and admin building. Ensure that unauthorized people do not enter the premises. Verify visitors and maintain a visitor log of incoming and outgoing.* Check in contractors and visitors, greet guests, issue badges, parking permits and radio. Contact hosts if needed to direct visitors to meeting points in the plant* Coordinate agendas/support for visitors. This includes but is not limited to developing agendas, making dinner reservations, ordering meals, coordinating transportation and temporary office space, scheduling meetings, and reserving meeting rooms* Liaise with Corporate Services IT, FS, and HR as necessary. This includes but is not limited to filling out IT forms and submitting invoices* Serve as back-up for ADP time management and Proquis document management* Manage the sites protective clothing inventory* Maintain plant radios and upkeep of equipment* Enter SAP confirmations for site Plant engineers and generate purchase requisitions* Ordering items via ARIBA for the site as needed to maintain proper inventory* Coordinate with site ESSHQ manager helping with preparations for site turnarounds## ## **EDUCATION AND EXPERIENCE:*** Excellent written and verbal communication skills needed to interface with high-level internal and external contacts, outside groups/agencies in a courteous highly professional and effective manner.* Competency in all MS Office applications required. Competency in SAP is strongly preferred.* Composes and edits letters, memoranda, reports and presentations; generates and revises correspondence and handles processing of a variety of reports and paperwork.* Must be able to perform basic mathematical calculations.* Should have excellent organizational skills, be a self-starter and have a minimum of 3 years of experience as an administrative assistanceThe Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations.**Your Application**To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at www.evonik.com/en/careers.html.Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations.**Your Talent Acquisition Manager:**Justin Connelly [C]Company isEvonik Corporation